Assistant Accounts Payable Manager

Location

Coral Gables,FL

Description

Our Client a large financial investment firm is seeking an Assistant Accounts Payable Manager to add to their team in Coral Gables, FL. This individual will be part of the accounting / finance team and will oversee the end-to-end AP process, ensure timely and accurate processing of invoices and payments, support internal controls and compliance, and contribute to continuous improvement initiatives. The role works HYBRID - 3 days in office and 2 days remote with normal M-F flexible hours around 9am-6pm. This role involves no travel, pays in the $100K - $110K range with 5-10% bonus potential based on experience and includes an ample benefit plan.

The key to this role is recent and relevant experience managing an Accounts Payable function for a large company. The incumbent will :

• Assist the AP Manager in overseeing daily operations of the accounts payable team, including invoice processing, payment runs, and vendor communication.
• Review and approve high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies.
• Support the month-end and year-end closing process, including AP accruals and reconciliations.
• Monitor aging reports and ensure timely payment of all obligations, avoiding late penalties.
• Help maintain and update AP policies, procedures, and internal controls.
• Liaise with vendors and internal departments to resolve payment discrepancies and disputes.
• Assist with audit preparation and provide requested documentation to internal and external auditors.
• Train and mentor AP staff, fostering professional development and team efficiency.
• Contribute to process improvement projects and implementation of new technologies or systems.
• Support compliance with tax regulations, including 1099 / withholding requirements and sales / use tax considerations where applicable.
• Prepare and maintain weekly and monthly cash flow forecasts related to payables by analyzing outstanding liabilities and payment schedules to accurately project short-term and long-term cash requirements.

Qualifications :

Preferred but not required

$35B AUM)