Customer Service

Job Description

Job Description

We are seeking a detail-oriented and highly organized Construction Administrator to join our team in Deerfield Beach, Florida. The ideal candidate will serve as a vital link between project managers, field teams, and leadership, ensuring the seamless execution of administrative tasks throughout the construction project lifecycle. This role offers an excellent opportunity for a proactive professional to contribute to the success of a variety of construction projects while honing administration and communication skills.

Key Responsibilities :

Project Documentation Management :

Maintain and organize construction project files, contracts, change orders, invoices, and other essential documents.

Ensure compliance with company standards and procedures regarding document control.

Administrative Coordination :

Support project managers and field teams by scheduling meetings, handling correspondence, and tracking deadlines.

Prepare and distribute project status reports, budgets, and schedules as needed.

Permit and Compliance Tracking :

Assist with obtaining necessary permits for construction projects and ensure ongoing compliance with local regulations.

Track expiration dates and facilitate renewals for all necessary licenses and certifications.

Vendor and Contractor Support :

Act as a liaison between vendors and contractors to process invoices, coordinate deliverables, and confirm scheduling.

Monitor subcontractor compliance with insurance, safety, and contractual obligations.

Procurement and Inventory Oversight :

Coordinate material orders and deliveries to construction sites.

Assist with managing inventory to ensure availability of necessary tools and resources for projects.

Financial Administration :

Process invoices, verify accuracy, and maintain records for smooth accounting workflows.

Track project budgets and expenses, providing regular updates to stakeholders.

Customer and Stakeholder Communication :

Respond to stakeholder inquiries and provide status updates regarding project progress and concerns.

Collaborate with clients, vendors, and internal teams to ensure clear communication and expectations alignment.

Software Utilization :

Utilize construction management software (e.g., Procore, Buildertrend, CMiC) for project tracking and coordination.

Master tools like Microsoft Office and Google Workspace for administrative tasks and reporting.

Proven experience in administrative roles, preferably in construction or project management industries.

Strong proficiency in Microsoft Office Suite, Google Workspace, and construction software.

Exceptional organizational and multitasking abilities.

Keen attention to detail and accuracy in documentation and reporting.

Effective communication skills, both written and oral, to collaborate with diverse teams and stakeholders.

Knowledge of construction phases, compliance standards, or industry terminology is preferred.