Administrative Assistant

Administrative Assistant

A creative and design-driven architecture firm in Encinitas is searching for an experienced Administrative Assistant to provide professional, organized, and thoughtful support to their studio team. If you have a love for design, architecture, and structured creativity, this is a unique opportunity to work in an inspiring environment where artistry meets precision.

You'll support day-to-day operations, help coordinate client meetings, and be an essential part of a team that's shaping the built environment across Southern California.

Responsibilities :

• Manage calendars, meeting coordination, and office communications.
• Support project teams with proposal preparation, client correspondence, and documentation.
• Maintain filing systems (digital and hard copy) for project and administrative records.
• Assist with vendor coordination, expense tracking, and office supply management.
• Help prepare presentation materials and reports for clients and internal meetings.
• Act as a welcoming point of contact for clients, contractors, and visitors.

Requirements :