Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to join our team on a contract basis in Kent, WA. In this role, you will serve as the first point of contact for visitors and vendors, ensuring a welcoming and organized atmosphere. This position also involves providing administrative support to the project management and accounting teams, helping to maintain efficient office operations.

Responsibilities :

• Serve as the primary receptionist, greeting visitors, vendors, and walk-ins in an organized and friendly manner.
• Manage incoming calls using a multi-line phone system, directing inquiries to the appropriate department.
• Provide administrative assistance to the project management team, including mail distribution and ordering office supplies.
• Organize and coordinate occasional company events such as employee appreciation days and annual picnics.
• Assist with purchase order entry for project managers, superintendents, and accounting teams
• Maintain calendars and schedules using Microsoft Outlook, ensuring effective time management and organization.
• Collaborate with team members to ensure smooth day-to-day office operations.
• Act as a gatekeeper for the office, ensuring the front desk is managed efficiently and effectively.
• Previous experience in receptionist duties, including handling multi-line phone systems and managing inbound calls.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Ability to provide clerical support and assist with administrative tasks.
• Excellent interpersonal and communication skills.
• Detail-oriented with a proactive approach to problem-solving.
• Positive attitude and a commitment to maintaining a high standard of work.
• Willingness to learn and adapt to new systems and processes.