Administrative Assistant - Houma, LA

Description

The Administrative Assistant provides administrative support. The Administrative assistant is responsible for assisting in the day-to-day operations of the office. Duties will include phone coverage, document handling, scheduling, and other various administrative duties.

MAJOR RESPONSIBILITIES / ACTIVITIES :

Maintain the front desk reception area as the welcoming face of the office, serving as the primary greeter and overall receptionist for all visitors and incoming calls.

Provide phone coverage for the office.

Perform general clerical functions such as sorting, routing, and distributing USPS mail, Fedex, UPS shipments.

Ensure adequate office supply levels by monitoring inventory regularly and placing timely orders for replenishment as needed.

Creating, maintaining and closing out job files.

Input data in a timely and accurate manner into a computerized system.

Accounts Receivable Functions (maintaining daily work reports, ensure time is accounted for and invoiced).

Backup for Accounts Payable and Employee Travel Assistance.

Follow policies and procedures in accordance with standard operating procedures.

Additional responsibilities may be assigned as the candidate develops and is able to take on a greater workload.

MINIMUM REQUIREMENTS :

High School diploma or equivalent

Attention to detail

Dependable

Team oriented and positive attitude

Strong organizational, communication, and customer service skills

Ability to adapt to changing demands, multi-task, and meet deadlines

Strong written and verbal communication skills

Ability demonstrated problem-solving skills

Service driven and self-motivated

Strong desire to learn

Microsoft (Excel, Outlook, PowerPoint, Word)

ESSENTIAL PHYSICAL FUNCTIONS :

• Frequent lifting up to 30 lbs.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is "At-Will," which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.

Note to Applicants :

Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants : The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state's workers' compensation law.

Initial (if applicable) : Massachusetts Applicants : I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable) : Maryland Applicants : I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

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Mistras Group, Inc. is an Equal Opportunity Employer / Veterans / Disabled :

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights () notice from the Department of Labor.