Executive Staff Assistant To The Director

Overview

DEPT OF AGRICULTURE

The Mission of our Agency is to protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.

Supporting farming, ranching and agribusiness in Arizona by protecting plants and animals, issuing agriculture and environmental licenses, inspecting farming practices and overseeing commerce standards and measurement devices.

Position

Executive Staff Assistant

Job Location

Address : Office of the Director

1110 W. Washington Street, #450, Phoenix AZ 85007

Posting Details

Salary : $75,000.00 - $85,000.00

Grade : 25

Closing Date : October 15, 2025

Job Summary

THIS IS NOT A REMOTE POSITION

Please submit a cover letter when applying for this position

First Review of Resumes will be October 8, 2025

This position provides high-level professional, executive administrative support to the Office of the Director (OOD) for the Director and Deputy Directors in OOD for the overall strategic implantation of the Agency's vision, mission and goals. The position requires the successful candidate to work in the office Monday through Friday from 8 : 00am – 5 : 00pm.

Job Duties

Major duties and responsibilities include but are not limited to :

• Maintain the Director's calendar, contacts / mailing list, phone calls / messages, electronic and physical correspondence and files.
• Planning and arrangements for internal, stakeholder and public meetings, ensuring compliance with the public meeting statutes. Arrange conferences and / or meeting with the Governor's office, State Legislators, Congressional Delegates, other agency heads, industry leaders and / or organizations. Prepare and maintain minutes for all public meetings and other meetings as necessary.
• Plan, organize and secure travel arrangements for OOD, review travel for accuracy and submit to accounting for processing.
• Manage highly sensitive / confidential information; assemble and analyze information for presentation to the Director.
• Ensure all reports and various actions and due dates are met.
• Coordinate with OOD in supporting the work activities and special projects of and between the divisions and programs.
• Coordinate with PIO in : organizing and publishing Agency Newsletter; develop and maintain photo library; and preparation of Director / OOD power point presentations.
• Responsible for Employee Recognition / Appreciation activities and events.
• Supervise agency receptionist.
• Procure and manage OOD office supplies.
• Other duties as assigned.

Knowledge Of

KSAs :

Skills In

Ability To

Selective Preference(s)

5+ years of experience in providing high-level executive administrative support.

Pre-Employment Requirements

Requirements : Valid Driver's License

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply : Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The Arizona Department of Agriculture offers a comprehensive benefits package to include :

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Mandatory condition of Employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.00%. Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us

If you have any questions please feel free to contact Melissa Meek at

mmeek@azda.gov

for assistance. The State of Arizona is an Equal Opportunity / Reasonable Accommodation Employer.

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