Key Responsibilities
Reception & Office Support
- Answer incoming calls, route calls appropriately, and take accurate messages
- Greet clients and visitors with professionalism and courtesy
- Manage incoming and outgoing mail and packages
- Maintain board rooms and ensure they are clean, organized, and ready for meetings
- Monitor and order office supplies to ensure adequate inventory
- Assist with miscellaneous administrative projects as assigned
- Provide support to the licensing department as needed
- Backup Reception as needed for other locations
Accounting & Financial Duties
Record deposits from bank accounts and checks receivedRecord and Reconcile Direct Bill CommissionsEnter vouchers by verifying invoice accuracy and ensuring proper approval per company policyAssist with month-end data entry and reporting tasks under the direction of the Accounting ManagerSupport reconciliation and documentation processes for financial recordsQualifications
High school diploma or equivalent; coursework in accounting or business administration preferredPrevious experience in reception and / or accounting support rolesProficiency in Microsoft Office Suite and accounting softwareStrong attention to detail and ability to manage multiple tasksExcellent verbal and written communication skillsAbility to maintain confidentiality and handle sensitive informationEqual Opportunity Employer
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