Office Administrator / Communications Lead

Company Description

HR.COACH is accepting applications for part-time role supporting the administrative function of a religious based non-profit located in bailey's crossroads area of Falls Church, VA.

This role will serve a vital link between the member congregation and the communities they serve. The ideal candidate has strong communication skills, sharp attention to detail, is aself-starter, works collaboratively with staff and volunteers, and will uphold confidentiality and exercise sound judgement.

Part-Time Hours, 20-25 Per Week

Compensation : $20-$25 per hour

Limited benefits includes 10 days paid time off annually

This is an in-person position and remote-only application will not be considered.

Job Description

Areas of Responsibility : Communications Lead (50%)Maintain church calendars reflecting church activities and building use commitments.

Communicate upcoming events to members and staff using social media and e-mail.Prepare bulletin materials for Sundays, church holidays, wedding and funeralsPrepare weekly church newsletter in partnership with Senior Minister and electronically distribute to church membershipEnsure church website contains current information.

Coordinate or complete efforts to update the website with events, music and video, program updates and seasonal offering opportunitiesGenerate, prepare and send hard-copy mass mailing as neededChurch Administration (25%)

Answer phones, greet guests and relay messages in a timely mannerProcess daily mail and monitor and respond to church's administrative email accountCollect hourly timesheets and submit for processingCompile and distribute materials for board and other meetings.

Maintain an updated membership database, including creation of printed directory.Record contributions in ServantKeeper membership and donation databaseMaintain a current and organized filing system and a clean office spaceProvide administrative support to Senior MinsterAccounting support (Under supervision of Church Treasurer & bookkeeper) (15%)

Follow established financial practices as established by the Finance CommitteeScan invoices and send to bookkeeper for processing;

print checks; mail paymentsGenerate and mail hard-copy contribution statements to members three times per yearProvide support for annual stewardship campaignRun reports and query records in Quickbooks as needed.Facilities support (10%)

Screen all facilities requests and present to Senior Minister and Facilities ChairsEnsure that paperwork is completed for outside groups using the facilityEnsure that renters understand our rules and regulations and are prepared to have a successful rental experienceProactively respond to facilities issues or concerns shared by members, renters or staff;

serve as main point of contact for all facilities repairs and inspectionsQualifications

Required Skills :

Excellent written and grammatical skillsAbility to frame messages and prepare both online and hard copy communications and distribute to membersWorking knowledge of Microsoft Office Suite, including Microsoft Publisher and PowerPointExperience with making website updates within a content management systemStrongly preferred experience with WordPress and MailChimp or Constant ContactExperience with customer or member retention systems and / or ability to learn and use church membership and donation management softwareFunctional knowledge of QuickBooks accounting softwareComfortable dealing with requests for support from community members in needAbility to work with volunteers of all agesBilingual - Spanish, preferredPrior experience with a mostly volunteer-run, mission-driven organization

Additional Information

Applicants who do not adequately complete the screening questions, will not be considered for this role.

Must be able to pass a routine background check.

All your information will be kept confidential according to EEO guidelines.