Administrative Assistant

Administrative Assistant

Come join a company that strives for Extraordinary People and Exceptional Performance! Eagle One Solutions, Inc., a Chenega Professional Services company, is looking for an Administrative Assistant with strong business analysis skills to directly support an assistant Program Executive Office (aPEO) and deputy aPEO reporting to the Chief Information Officer (CIO). The main duty of this role is to anticipate and relieve the leader of program and administrative support type functions, increasing their bandwidth for critical senior staff-level responsibilities. The Administrative Assistant will interface with CIO Leadership, aPEOs, and Stakeholders across Partner organizations.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employees knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Conduct research as requested and consolidate findings into briefing packages / presentations for the aPEO.
• Prepare statistical reports regarding program functions.
• Handle information requests from various stakeholders, including from internal team members.
• Internal and External Contact Work :
• Coordinate all aPEO taskings for the senior staff.
• Return calls when necessary or appropriate on behalf of the senior staff.
• Refer administrative problems / situations to the appropriate individual.
• Take and disseminate minutes at staff meetings and other meetings as requested.
• Communicate with external and internal offices and other offices as required by management.
• Keep the aPEO and the Deputy aPEO informed with all senior staff level support activities.
• Schedule, coordinate, and prioritize appointments, meetings, and training initiatives.
• Keep the leader informed of their schedule and events while maintaining this information for their reference.
• Maintain all contact and stakeholder lists.
• Arrange in-person, virtual, or hybrid meetings, as requested.
• Adhere to internal meeting procedural guidance.
• Prepare briefing materials and brief the executive in advance of meetings, including requesting material from Senior Staff in a timely manner.
• Prepare meeting agendas, schedule rooms, and notify participants in accordance with scheduling procedures and changes.
• Attend meetings as required to take minutes and record action items.
• Follow up with appropriate staff to track action items and assure timely completeness.
• Create PowerPoint presentations for the executive.
• Screen correspondence, publications, directives, and periodical and similar materials prior to the review and acceptance by the senior staff.
• Develop drafts, as requested, and manage and track all correspondence.
• Manage the Tasker system for the completion of all PMO tasks by programs to include strategic follow-up to ensure understanding and completion by programs.
• Notify the appropriate staff member of the need for information or recommendation and either prepare the draft response or follow up to ensure a timely response by others.
• Create reports (budgetary, informational, weekly, statistical, etc.), meeting minutes, and document drafts as requested.
• Create and / or complete forms and requested documents and prepare them for signature if a signature is required.
• Complete any other duties that typically fall within routine administrative support work that are requested by the Deputy.
• Other duties as assigned.

Qualifications

Knowledge, Skills and Abilities :

Estimated Salary / Wage

USD $80,000.00 / Yr. Up to USD $90,000.00 / Yr.