Executive Assistant

Executive Assistant

We are looking for a dynamic and people-driven Executive Assistant (EA) to join our Digital Technology Services (DTS) EA team, providing permanent support to G / VPs. As a part of the DTS EA team, you will work with other DTS EAs and play a pivotal role in keeping the organization running smoothly and efficiently, inspiring morale and team building. Our ideal candidate has executive presence, is highly organized, exhibits great judgment, has high attention to detail, thinks strategically, and is proactive upon the Executive's requests. As EA to DTS Leaders, you will be responsible for a wide range of tasks from assisting with Town Hall meetings, managing both internal and external requests to VPs that align with business needs, planning, scheduling, coordinating leadership travel, and supporting virtual and onsite team events. As a successful candidate, you will be personable, responsible, and trustworthy, and thrive in a fast-paced and exciting environment. This position requires constant communication, high levels of business maturity, confidentiality, and mutual engagement.

This position is an individual contributor role reporting to the GVP, Global Infrastructure and Operations.

Responsibilities include :

• Serve as a first point of contact for the DTS G / VPs and Leaders
• Develop and maintain systems to prioritize the VP's time and activities
• Anticipate and independently resolve internal and external scheduling conflicts
• Manage a complex calendar that includes : scheduling meetings across various time zones, travel, conferences, earnings, presentations (off-site and / or internal), and group events
• Make comprehensive and end-to-end travel arrangements and process expense reports
• Act as a creative problem solver, liaison, and facilitator in managing support responsibilities
• Draft, review, and edit correspondence, reports, and executive-level presentations with a high level of accuracy and attention to detail
• Collaborate with EAs to the leadership team and provide backup support as needed

Job Designation :

Hybrid : Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency : Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role / job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What You Bring :

Preferred :

Wage Transparency :

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations :

California : $45.19 / hour - $65.67 / hour

This role is also eligible for the following :

Global benefits provide options for the following :

Life at DocuSign :

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation :

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment :

This position is not eligible for employment in the following states : Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

EEO Statement :

It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.