Billing Clerk

Billing Clerk Position

We are looking for a dedicated billing clerk to join our team in San Jose, California. This contract position focuses on ensuring precise invoicing processes and maintaining organized financial records within a construction-related environment. The ideal candidate will collaborate with multiple departments and stakeholders to facilitate smooth billing operations while adhering to industry standards and compliance requirements.

Responsibilities:

• Prepare detailed and accurate invoices based on project specifications, contracts, and work orders.
• Coordinate closely with project managers, subcontractors, and clients to gather necessary billing information and ensure proper documentation of billable items.
• Maintain organized records of billing documents, including contracts, change orders, and supporting materials.
• Reconcile invoices with completed work and materials used, addressing discrepancies promptly to ensure accuracy.
• Track payment statuses, follow up with clients on outstanding balances, and escalate overdue accounts as necessary.
• Generate regular reports on billing activities, including payment statuses, outstanding balances, and revenue projections.
• Ensure compliance with legal and industry standards, including filing waivers, lien releases, and other necessary documentation.
• Provide prompt and detail-oriented responses to billing-related inquiries and maintain positive relationships with stakeholders.
• Identify and implement improvements to billing processes, collaborating with the accounting team to enhance efficiency.
• Assist with general ledger reviews and support the accounting team with accounts payable, accounts receivable, and month-end close activities.

Requirements:

• Proven experience in construction billing and accounts receivable.
• Proficiency in accounting software such as Sage, Construction Partner, Siteline, and Microsoft Office applications.
• Strong analytical and numerical skills with exceptional attention to detail.
• Excellent organizational skills to manage multiple tasks and meet deadlines effectively.
• Clear and detail-oriented communication skills for interacting with various stakeholders.
• Familiarity with construction industry billing practices, terminology, and relevant regulations.
• Knowledge of compliance standards such as Generally Accepted Accounting Principles and tax regulations.
• Ability to work independently while also thriving in a collaborative team environment.