Sr. Executive Assistant

Senior Administrative Assistant

We are looking for a highly skilled Senior Administrative Assistant to join our client's team in Portland, Oregon. In this long-term contract position, you will play a pivotal role in supporting executive-level operations by managing schedules, coordinating travel, and facilitating high-level communications. This is an excellent opportunity to contribute your expertise in administrative support within the local government sector.

Responsibilities :

Oversee and maintain executive calendars, ensuring seamless scheduling of meetings and appointments.

Arrange and book domestic and international travel plans, including accommodations and transportation.

Coordinate travel itineraries to align with business objectives and ensure timely execution.

Prepare materials and reports for executive meetings, including board presentations.

Manage email correspondence, prioritizing messages and responding on behalf of executives when necessary.

Act as a liaison between executives and internal or external stakeholders, ensuring clear communication.

Support the preparation and distribution of board reports and other high-level documentation.

Maintain confidentiality and handle sensitive information with discretion.

Collaborate with other team members to ensure efficient administrative workflows.

Provide general administrative support to executives as required.

Requirements :

Proven experience as an executive assistant supporting senior-level executives.

Strong proficiency in calendar management and scheduling.

Expertise in booking and coordinating travel arrangements.

Exceptional organizational and time management skills.

Excellent written and verbal communication abilities.

High level of professionalism and ability to maintain discretion.

Proficiency in using office software and tools, including email and document preparation.