Administrative Coordinator 4

Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Jefferson, LA

Job Type

Classified

Job Number

214960

Department

LDH-Jefferson Parish Human Services Authority

Opening Date

11 / 19 / 2025

Closing Date

11 / 24 / 2025 11 : 59 PM Central

Description

Benefits

Questions

About this Job

At JPHSA, we are committed to providing quality behavioral health, developmental disabilities, and primary care services and supports. Make a difference in the community and join our team today.

We are seeking a highly organized and detail-oriented professional to join our team as anAdministrative Coordinator. The ideal candidate will possess strong multitasking abilities, excellent time management skills, and a proactive approach to administrative support. If you thrive in a fast-paced environment and are committed to efficiency and accuracy, we encourage you to apply.

An ideal candidate should possess the following competencies :

Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.

Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions.

Managing Resources : The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION :

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere () .

Job Duties and Other Information

Job Duties :

As an Administrative Coordinator, you will,

Collect, date, log, sort, and distribute material to the appropriate persons in a timely manner.

Compose correspondence to support Division programs.

Communicate critical information about applying for developmental disabilities services and its programs with individuals and families seeking assistance by asking open-ended questions. Use independent judgment to connect callers to proper program leads and / or staff, including making appropriate referrals to other JPHSA divisions and departments.

Perform scheduling and reminder calls for appointments as needed and / or assigns duties as necessary to lower-level Administrative Coordinators as support.

Ensure that outgoing correspondence / material is correctly documented, addressed, and has all necessary attachments.

Schedule routine maintenance and repair service calls on all office equipment to ensure proper working order.

Act as point of contact with other JPHSA divisions and departments, vendors, and stakeholders for the Division Director and various divisional tasks.

Manage accuracy of program waitlist and annual recertification per program rules and sends appropriate correspondence to individuals, families, community providers, private support coordination, program staff, and other stakeholders. Assign backup duties to lower-level Administrative Coordinators as needed for support.

Maintain inventory of office supplies and prepares requisitions for purchase of supplies as needed.

Assign lower-level Administrative Coordinators to support program staff to ensure the division has the supplies required to maintain operations.

Oversees and maintains documentation of all incoming and routine paperwork for divisional programs as needed. Reviews and returns incomplete packets to the sender.

Track Divisional service records and prepare records for off-site storage.

Position-Specific Details :

Appointment Type : Probational, Promotional, or Job Appointment

Career Progression : This position is not a part of a Career Progression Group.

Work Schedule : Work hours are 8 : 00 AM to 4 : 30 PM, Monday - Friday.

Compensation : The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience / education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information :

For further information about this vacancy, contact :

Enjoli Lewis

Jefferson Parish Human Services Authority

3616 S. I-10 Service Road West, Metairie, LA 70001

elewis@jphsa.org

504-838-5426

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage More information can be found at

Parental Leave– Up to six weeks paid parental leave

More information can be found

Holidays and Leave – State employees receive the following paid holidays each year :

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video () to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi : Rate your ability to accept direction based on our definition : The ability to accept and follow directions from those higher in the chain of command.

1= I have no experience and / or am uncomfortable accepting direction

2= I have limited experience or require assistance to accept direction

3= I can accept direction

4= I can accept directions and help others improve their ability to accept direction

02

ADi : Explain your rating by providing specific and relevant examples in the box below.

03

DA : Rate your ability to demonstrate accountability based on our definition : The ability to accept ownership for your actions, behaviors, performance, and decisions.

1= I have no experience and / or am uncomfortable demonstrating accountability

2= I have limited experience or require assistance to demonstrate accountability

3= I can demonstrate accountability

4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

04

DA : Explain your rating by providing specific and relevant examples in the box below.

05

CE : Rate your ability to communicate effectively based on our definition : The ability to relay information correctly and appropriately to connect people and ideas.

1= I have no experience and / or am uncomfortable communicating effectively

2= I have limited experience or require assistance to communicate effectively

3= I can communicate effectively

4= I can communicate effectively and help others improve their communication

06

CE : Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

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