Administrative Assistant

Job Description

Job ID : 83715

Administrative Assistant (Hybrid : 3 Days Onsite / 2 Days Remote) - 6 Month Contract

Pay-$25 / hr

We are seeking an experienced Administrative Assistant to provide high-level support to senior executives at a leading global organization in the human capital management and technology solutions industry. This is a temp-to-hire opportunity offering a hybrid schedule — three days onsite and two days remote.

Key Responsibilities

• Prepare professional correspondence including memos, invoices, letters, and reports.
• Answer and route phone calls, take detailed messages, and manage communications efficiently.
• Maintain and organize corporate records, documents, and reports.
• Conduct research and compile data to prepare materials for executive and board review.
• Assist in meeting preparation, scheduling, and accurate minute-taking.
• Greet visitors and coordinate with executives to determine meeting access.
• Use a variety of software tools including Microsoft Word, Excel, PowerPoint, and databases to create and manage professional documents.
• Read, analyze, and distribute incoming memos, submissions, and correspondence as needed.
• Make complex travel and accommodation arrangements for executives.
• Order supplies, manage a records database, and maintain office inventory.
• Open, sort, and distribute incoming mail, faxes, and emails.
• Provide comprehensive administrative support to senior leadership.

Qualifications

Preferred Skills