Administrative Assistant
Position Summary :
Candidate should have a basic understanding of accounting and business administration as well as knowledge of Quicken or a similar type of software.
Requires extensive documentation and interdepartmental communication.
Essential Duties and Responsibilities
- Maintain an orderly accounting filing system
- Collect and organize vendor invoices for management to approve
- Provide clerical and administrative support to management as requested
- Opens and reviews incoming financial documents and identifies appropriate steps to take
- Monitors and reconciles transactions to accurately and timely pay vendors.
- Conduct invoice activities and pay vendors for delivered materials. Ensure that invoices are correct regarding material quantity / quality specifications;
review invoices listed prices; make necessary pricing adjustments; make computer entries and cuts checks for vendors.
- Secures credit card, assigns to proper parties, and maintains receipts.
- Additional Duties as needed
Education and Experience
- Associate degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles
- Fluent in Spanish; preferred
Skills
- Advanced use MS Office Products, including Excel, Word, Outlook and PowerPoint
- Above Moderate levels of English speaking, writing, and reading comprehension; active listening; critical thinking; analytical, judgment;
mathematics; and attention to detail
- Must have meticulous attention to detail.
- Advanced use of Quicken
Working Conditions and Environment
- Exposure to electrical equipment, low to medium noise levels, and mild temperatures of hot and cold
- Intermittently lift, carry, pull, and push up to 25 pounds
- Continuously grasp, and have repetitive use of arms, wrists, hands, and fingers
- Frequently sit occasionally stand and stoop / bend
- Intermittently twist, crouch, kneel, crawl, walk, climb ladders and stairs, operate foot and hand controls, reach above shoulder, and squeeze
- Long or odd hours, as needed
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