Administrative Assistant (Menlo Park)

Job Title :

Administrative Assistant

Location :

Peninsula, CA (Hybrid : 4 days onsite / 1 remote)

Salary :

$90k$120k base + paid overtime and bonus

A premier private equity firm on the Peninsula is seeking a polished and highly capable Administrative Assistant to support 23 senior principals and their team. This is a fast-paced, high-expectation environment that requires strong attention to detail, excellent time management, and a proactive, service-oriented mindset.

The ideal candidate has 3+ years of experience in a professional services or high-end hospitality environment where poise, discretion, and white-glove service are paramount. This is a great opportunity for someone who thrives in a structured, high-performance setting and is looking to build a long-term career in a top-tier firm.

Key Responsibilities

Administrative Support

Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight

Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries

Prepare and process expense reports with accuracy and efficiency

Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track

Internal & External Coordination

Act as liaison between principals and internal / external stakeholders

Handle logistics for team meetings, conference calls, and special projects

Maintain high levels of responsiveness and follow-through on all communications

Uphold the firms professional standards in all written and verbal interactions

Qualifications

3+ years of administrative or hospitality experience in a fast-paced, high-touch environment

Background in private equity, finance, consulting, or luxury hospitality strongly preferred

Strong proficiency in Microsoft Office and calendar / email systems (Outlook, Google Workspace, etc.)

Excellent organizational and multitasking skills; able to manage shifting priorities with grace

Clear and professional communication, both written and verbal

Proactive, dependable, and polished, with a high level of discretion and professionalism

Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team

This is an excellent opportunity to join a world-class investment firm in a polished, high-impact support role. If youre organized, service-driven, and looking for your next professional home, we encourage you to apply.

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