Executive Administrative Assistant

Job Description

Job Description

Executive Assistant to CEO

Location : Hybrid (Phoenix, AZ)

Schedule :

In-person : Tuesdays and Wednesdays

Remote : Mondays, Thursdays, and Fridays

Salary : $45,000+ DOE annually

Employment Type : Direct Hire

About Our Client

Our client is a nonprofit organization dedicated to relieving the daily struggles of people with cancer by delivering fresh, healthy meals accompanied by a friendly face. Founded in 2011 by an award-winning chef, the organization honors the legacy of her friend, who inspired its mission through her courageous battle with cancer. This non-profit recently expanded into a new facility to better serve its patrons with meals.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role is ideal for someone who thrives in a dynamic environment, is passionate about making a difference, and can manage complex schedules and communications with professionalism and discretion.

Key Responsibilities

Provide high-level administrative and operational support to the CEO

Manage calendar, travel arrangements, email correspondence, and logistics

Coordinate interviews, meetings, and events, including a coalition summit

Liaise with legislators, donors, lobbyists, and media contacts

Assist with board management, including taking minutes for bi-monthly meetings

Conduct research and outreach to potential partners and supporters

Support CEO in TV segments, demos, and public appearances

Maintain confidentiality and act as a trusted extension of the CEO

Build and improve systems and processes to enhance organizational efficiency

Qualifications

Proven experience in executive support, preferably in nonprofit or mission-driven organizations

Exceptional organizational and communication skills

Ability to manage multiple priorities and adapt to changing schedules

Comfortable with domestic travel and public-facing responsibilities

Strong attention to detail and discretion with sensitive information

Proficiency in calendar management and project coordination

Impact of the Role

This position plays a critical role in keeping the CEO focused, organized, and aligned with strategic priorities. The Executive Assistant ensures smooth daily operations and helps translate vision into action across the organization.

Pay Details : $45,000.00 to $50,000.00 per year

Search managed by : Jessica Starr

Equal Opportunity Employer / Veterans / Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www- uat.lhh.com / us / en / candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.