Administrative Support Specialist (Re-entry)

Administrative Assistant

Located in Silverdale, Washington, the Fleet Ballistic Missile (FBM) Program is looking for an Administrative Assistant to assist the Re-entry Operations Senior Manager and Production Team with various administrative functions necessary to keep the team focused on the mission at hand. This position is 100% on-site and requires little to no travel. Lockheed Martin is an active partner to the U.S. Navy in the design, manufacture, assembly, testing, deployment, and sustainment of the Trident D5 Flight System while activating and maintaining associated support facilities. We currently play a key role in production and maintenance of the missile system and associated support equipment, and look to extend our partnership far into the future. In this dynamic role you will perform a variety of tasks for management and department personnel such as (but not limited to) :

• Welcome new employees to the group and deliver preliminary information to ensure successful integration within the organization.
• Monitor and update infraction and attendance tracking in KARDEX using reports from SAP.
• Maintain travel spreadsheet and assists in travel arrangements and expense reports.
• Monitor and report employee training status and enroll employees in classes. Work with outside organizations and vendors to facilitate registration, as well as visit request and clearance logistics.
• Monitor office supplies and submit requests for replenishment, as well as other office related equipment, as necessary.
• Coordinate and schedule conferences and meetings including rooms, refreshments, announcements and audio / video and other equipment and services such as VTC and NetMeeting arrangements, as needed.
• Provide back-up support to the Director office and other administrative professionals, as required.
• Compose reports, presentations, and finished documents ensuring appropriate grammatical usage and formatting.
• Answer questions relating to office operations and established policies and procedures.
• Other related tasks, as assigned.

You will be effective in this role if you have a positive, easy-going attitude, with the ability to be professional when the situation calls, can be flexible as new information presents itself, and can take initiative to ensure success of the organization. You will need to be comfortable with seeking answers from multiple sources and be able to translate that information into actionable steps.

Basic Qualifications

Previous experience in a role that is administrative in nature. Experience with making travel arrangements and expense reporting. Experience with managing calendars (other than yours) through Outlook. Previous experience following, referencing, and creating formal and informal documentation such as memos, desk guides, etc. US citizenship is required for this role. Must be able to obtain and maintain a Secret Clearance.

Desired Skills

Effective and efficient use of Microsoft Office Applications, and including collaboration applications such as Teams, Zoom, etc. Demonstrated problem solving ability using initiative and discretion. Able to appropriately prioritize tasks to ensure the right work is completed at the right time. Be a self-starter possessing excellent organizational skills, attention to detail and exhibition of a professional demeanor. Be able to effectively collaborate with other co-workers, outside consultants, customers and corporate executives as needed.

Security Clearance Statement

This position requires a government security clearance, you must be a US Citizen for consideration.

Other Important Information You Should Know

Expression of Interest : By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely : Onsite Full-time : The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedules : Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position : 9x80 every other Friday off

Pay Rate : The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $41,100 - $72,450. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education / training, key skills as well as market and business considerations when extending an offer.

Benefits offered : Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees : accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.