ISS Office Manager - 00061

ISS Office Manager

The Department of General Services (DGS) provides value to citizens, the Commonwealth, and businesses through a wide range of professional services, including procurement, engineering, facilities, and information systems. The Office of Information Systems and Security (ISS) supports operational efficiency and technology management across all DGS divisions. The ISS Office Manager is responsible for overseeing all ISS procurement, inventory management, billing reconciliation, and administrative operations. This position plays a key role in maintaining fiscal accountability, ensuring compliance with state procurement requirements, and providing high-level administrative support to the ISS Director and staff. Key responsibilities include :

• Managing the Small Purchase Charge Card (SPCC) Program : utilize and reconcile small purchase charge card for department and technology related purchases.
• Coordinating technology procurement processes in accordance with agency and state purchasing policies.
• Monitoring and maintaining hardware and software inventories, license renewals, and related documentation.
• Processing and reconciling monthly Virginia Information Technology Agency (VITA) billing and cost center allocations.
• Supporting office management tasks such as scheduling, correspondence, and record retention.
• Developing and maintaining standard operating procedures (SOPs) for recurring administrative functions.
• Managing workload priorities to meet deadlines and ensure timely completion of procurement and billing activities.
• Obtaining Virginia Contracting Associate (VCA) certification within one year of employment and maintained thereafter.

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Student Loan Forgiveness Program. This position will be located in Richmond, Virginia and must report on-site. This position is eligible for a hybrid telework schedule (telework up to 2 days / week) upon completion of an approved telework agreement and performance period.

Minimum Qualifications :

Additional Considerations :

Contact Information :

Name : DGS Human Resources

Phone : 804-786-3910

Email : jobs@dgs.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.