Administrative & HR / Finance Support Specialist

Administrative & HR / Finance Support Specialist

We're looking for an Administrative HR / Finance Assistant who's ready to take on a dynamic and rewarding dual role! You'll be the go-to person for keeping both our HR and Finance teams running smoothly from daily operations to ensuring everything's compliant and organized. If you're detail-oriented, love staying on top of things, and thrive in a fast-paced environment, we'd love to have you on the team!

Department : HR (Human Resources)

Employment Type : Full Time

Location : United States, WAH

Workplace Type : Fully remote

Compensation : $19.50 - $21.63 / hour

Key Responsibilities

Organize recognition programs, gifts, and employee store; conduct orientations, reference checks, compliance, and payroll setup.

Provide attendance updates, handle FMLA / ADA documentation, and support employee needs with professionalism and confidentiality.

Process background checks, HIPAA attestations, verify doctors' notes, manage LOAs, separation paperwork, and track company equipment.

Manage reception, mail distribution, company shipments, and provide backup support for payroll, benefits, and finance tasks.

Handle banking, deposits, invoice processing, purchase orders, reconciliations, expense reports, and maintain accurate financial records.

Skills, Knowledge & Expertise

Proven experience (preferably with more than 3 years) in HR, finance, executive assistance, or administrative roles.

Strong organizational, analytical, and multitasking skills.

Familiarity with employment law, payroll processes, and financial reporting

Proficiency with Microsoft Office Suite, Google Workspace, and HR / finance systems (e.g., QuickBooks, HRIS, payroll software).

Excellent written and verbal communication skills.

About Virtual Staffing Solutions

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

Our Hiring Process

Stage 1 : Initial Interview

Stage 2 : 1st Level Interview

Stage 3 : 2nd Level Interview

Stage 4 : Final Interview

Stage 5 : Hired