Administrative Assistant

Administrative Assistant (Mid-Level)

Location : Onsite – Lexington, MA

Schedule : Full-Time, Monday–Friday (8 : 00 AM – 5 : 00 PM or 9 : 00 AM – 6 : 00 PM)

Contract Length : 12 months+ with potential for long-term opportunities

Pay Rate : $35–$42 / hr (W2) depending on experience

We’re seeking a proactive and dependable Administrative Assistant to support busy, high-performing technical groups. This is not a front desk or receptionist role — we’re looking for someone with demonstrated success supporting large departments or teams , ideally in a fast-paced or technical / corporate environment. You will play a critical role in scheduling, planning internal events, coordinating visits, and handling day-to-day operations for teams of 40+ individuals across multiple managers.

Key Responsibilities

• Manage complex calendars and scheduling across multiple leaders and team members
• Coordinate internal and external meetings, customer visits, and onsite sponsor engagements
• Support event logistics : ordering food, reserving rooms, sending invites, and ensuring smooth execution
• Place and track purchase orders for equipment and services; follow up with vendors as needed
• Assist in triaging requests from staff and leadership — redirecting and escalating appropriately
• Partner with other administrative professionals across departments to maintain team alignment and coverage
• Use MS Office Suite (Outlook, Word, Excel) for daily communications, scheduling, and documentation
• Maintain office organization, supplies, and shared resources

Preferred Qualifications

Work Environment & Expectations