Accounting Coordinator

Job Description

Job Description

Accounting Associate

Monday - Friday 8 : 00 am - 5 : 00 PM

Full Time; 40 hours per week; On-site

Location : 2737 24th Street North St. Petersburg, FL 33713

Job Summary :

The Accounting Associate is responsible for assisting with daily accounting operations to ensure timely, accurate, and compliant financial processing. This position supports the accounting team by coordinating invoice entry, payment processing, and vendor account reconciliations. The Accounting Associate also assists with maintaining Standard Operating Procedures (SOPs), supports audits, and helps ensure adherence to company policies and internal controls. This role requires strong attention to detail, accuracy, and collaboration across departments.

Accounting Responsibilities :

• Assist in daily processing of invoices, including filing, matching, coding, and data entry with accuracy and timeliness.
• Research and assist in resolving positive pay exceptions to prevent fraudulent activity.
• Review and reconcile vendor statements monthly to maintain current and accurate accounts.
• Help maintain and update Accounts Payable Standard Operating Procedures (SOPs) to reflect process or system changes.
• Ensure compliance with internal controls, company policies, and external regulations.
• Coordinate with Finance, Procurement, and Treasury teams to support business operations and ensure process efficiency.
• Support internal and external audits by preparing documentation and maintaining audit-ready records.
• Assist with identifying and suggesting process improvements to enhance accuracy and efficiency.

Invoice Management :

Payment Processing :

Positive Pay and Fraud Detection :

Vendor Account Reconciliation :

Process Documentation & SOP Maintenance :

Collaboration :

OTHER Qualifications & Skills :

BENEFITS :

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