Legal Assistant / Administrative Assistant II (IN, South Bend)

SALARY

$45,000 - $48,000 annually

SUMMARY :

The City of South Bend seeks an eager, motivated Administrative Assistant II / Legal

Assistant to join its Department of Law. The Assistant performs a wide range of

administrative and legal support tasks under general supervision for a municipal legal

department. This position requires knowledge of the legal profession, as well as the ability

and desire to :

• interact with the public, the media, and other constituent groups;
• produce an accurate and polished work product, including correspondence and legal and
• business documents;
• manage a high volume of records, data, and information in an organized and efficient
• manner;
• work with and assist a dynamic team of legal professionals to achieve common goals and

improve quality of service to the residents of the City of South Bend; and

City of South Bend.

A high level of attention to detail and organization, multi-tasking and prioritization abilities,

strong customer service and problem-solving skills, solid computer technology and

Microsoft Office proficiency, and good character and interpersonal skills are all essential for

success in this role. Applicants with a solid legal background and / or experience in a legal

setting are strongly encouraged to apply. Applicants with a background in finance,

accounting, records management, and / or human resources will also be given strong

consideration.

SUPERVISION EXERCISED :

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list represents the types of duties required by the position. Specific duties will be

assigned and rotated to ensure cross-training between administrative staff and coverage of all

tasks as needed.

NON-ESSENTIAL / MARGINAL FUNCTIONS :

Perform other duties and responsibilities as apparent or assigned.

QUALIFICATIONS :

To perform this position successfully, an individual must be able to perform each essential

duty in a satisfactory manner. The requirements listed herein are representative of the

knowledge, skill, and / or ability required. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

EDUCATION AND / OR EXPERIENCE :

certificate (i.e. paralegal certificate) may be considered as a substitution for legal

experience.

candidates who have completed higher education and demonstrate a commitment to

continuing education.

KNOWLEDGE, SKILLS AND ABILITIES PREFERRED :

other business software, is required.

CERTIFICATES, LICENSE, REGISTRATION :

Indiana Notary Certification encouraged

Valid Indiana Driver's License required if driving City vehicle.

EQUIPMENT :

Desktop computer, telephone, copier, scanner, and facsimile machine.

PHYSICAL DEMANDS :

The physical demands described are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee is frequently required to sit and walk,

and talk or hear. The employee is occasionally required to walk; use hands and fingers,

handle or feel objects, tools or controls; and reach with hands and arms. The employee must

occasionally lift and / or move up to 25 pounds. Specific vision abilities required in this job

include vision and the ability to adjust focus.

WORK ENVIRONMENT :

Work is performed in office settings, with moderate inside temperatures. The noise level in

the work environment is usually quiet to moderate. Entire building is smoke free.

DISCLAIMER :

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of South Bend is an at will employer.

All applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, genetic information, or sexual orientation. Reasonable accommodations will be considered in accordance with State and Federal Law.

REQUIRED :

Pre-Employment Drug Screen

Employee Background check

Equal Employment Opportunity Employer

J-18808-Ljbffr