Executive Support Specialist

The Executive Support Specialist plays a vital role in providing high-level administrative and operational support to our Chief Executive Officer, Chief Operating Officer, and Chief Financial Officer. This position requires exceptional organizational skills, strong judgment, and the ability to juggle multiple priorities in a dynamic and fast-paced environment. As the primary point of contact for stakeholders, you will facilitate effective communication and support key organizational initiatives and projects.

Key Responsibilities

Executive Support

• Offer comprehensive administrative assistance to the CEO, managing an active calendar, arranging travel, preparing meeting materials, and handling confidential correspondence.
• Optimize the CEO's time by serving as a gatekeeper, prioritizing inquiries, and exercising sound discretion and professionalism.
• Prepare, review, and edit sensitive correspondence, reports, and presentations.
• Research and follow up on issues addressed to executive leadership, determining the best course of action or response.
• Proactively anticipate needs and resolve issues to ensure timely project completion and adherence to deadlines.
• Coordinate and track special projects assigned by the CEO or CFO, promoting timely and successful outcomes.

Board & Governance Support

Financial & Development Support

Cross-Functional Coordination

Qualifications

Education and Experience

Skills and Abilities

Physical Requirements

This position primarily involves sedentary work, including extensive periods of sitting and computer use. The employee must occasionally lift up to 25 pounds and perform general office tasks. Reasonable accommodations may be provided for individuals with disabilities to perform essential functions.

Core Competencies

Equal Opportunity Employer

Hanley Foundation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.