Assistant Office Manager

Job Description

Who is Hieronymus CPAs?

We are a small, locally owned public accounting firm seeking a dedicated and full-time Assistant Office Manager to join our team. The ideal candidate will bring a desire to learn about an evolving industry, critical thinking skills, and a desire to establish long-term roots within our firm.

We pride ourselves on fostering a supportive and engaging company culture, where teamwork, professional growth, and exceptional service are at the core of everything we do. To thrive in this role, you should be motivated by collaboration, a growth mindset, and a passion for delivering outstanding results.

If you’re ready to grow with a company that values its people and its community, we’d love to hear from you!

Position Overview :

We are seeking a detail-oriented, proactive, and client-focused Assistant Office Manager to join our team in a full-time role. This position plays a vital part in supporting the firm’s daily operations while ensuring an exceptional experience for both our clients and internal team.

As the Assistant Office Manager, you will help maintain efficient office workflows, support administrative and operational tasks, and contribute to a positive, service-driven culture. To succeed in this role, you’ll bring strong initiative, attention to detail, problem-solving skills, and a genuine commitment to client service.

Responsibilities :

• Greet and manage client traffic via phone and walk-ins
• Manage e-filing, payment processing and payment posting, and incoming and outgoing documentation
• Maintain supply inventory and reordering
• Maintain practice management system and orderly operations by setting up and assigning work, creating dockets, and ensuring timely and accurate work and client contact and status information
• Manage regular and consistent collection efforts, documenting communication in practice management system
• Manage incoming client tax notices and maintain status through resolution
• Support monthly billing processes
• Contact clients as needed to support firm
• Assist in maintaining a clean and pleasant work environment in shared spaces, including the kitchen, file room, lobby, and conference rooms
• Provide comprehensive administrative support to tax and accounting teams

Requirements :

Job Type : Full-time & onsite

Overtime required

Pay : From $46,000.00- $50,000.00 per year