Administrative Assistant to Advising / Counseling

All Job Postings will close at 12 : 01 a.m. CT on the specified Closing Date (if designated).

Working Title :

Administrative Assistant to Advising / Counseling

Institution :

Rochester Community and Technical College

Classification Title :

Office & Admin Specialist

Bargaining Unit / Union :

206 : AFSCME - Clerical and Office

City : Rochester

FLSA : Non Job Exempt

Full Time / Part Time :

Full time

Employment Condition :

Classified - Unlimited

Salary Range : $20.32 - $26.46

Job Description

The administrative assistant provides administrative and daily office management for the Advising and Counseling staff and the Dean of Student Success. This individual will provide reception, event scheduling, clerical support, website maintenance, vendor relations, and other duties as required to support the functioning of the area, The assistant will also support the Dean of Student Success by running reports and tracking campaigns as needed to ensure the success of initiatives.

Salary Range : $20.32 - $26.46

Minimum Qualifications

Customer service skills sufficient to provide prompt, welcoming, courteous, and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.

Knowledge and skill in word processing sufficient to perform functions using software such as Microsoft Word to produce memos, correspondence, and reports in an efficient and timely manner.

Knowledge and skills in data entry / spreadsheets sufficient to perform functions accurately using software such as Microsoft Excel to develop and modify spreadsheets from a variety of sources.

Database Management sufficient to perform data entry and database maintenance.

Knowledge of math sufficient to apply equations and if / then formula logic, add, subtract, multiply and divide whole numbers, fractions, decimals, calculate percentages, and use simple formulas.

English skills sufficient to speak, read and write English.

Physical Demands sufficient to occasionally lift up to 40 lbs, stand for long periods of time, sit for long periods of time, manual dexterity required for constant keying.

Preferred Qualification

Associates degree or higher

Demonstrated organizational and time management skills to prioritize and meet deadlines on simultaneous projects.

Experience working with diverse clientele

Work Shift (Hours / Days of work)

Monday - Friday / 9.00 am - 3.30 pm

Telework (Yes / No)

No

About

Established in 1915, RCTC is the largest higher education provider in the fastest-growing city in Minnesota, serving more than 7,500 students a year in credit courses and nearly 4,000 in non-credit continuing and workforce education programs. RCTC combines the best in liberal arts, technical, and life-long learning with more than 70 credit-based programs and over 100 credential options. RCTC’s expansive 518-acre campus includes university partnerships, a diverse student body, and a vibrant student life program. RCTC provides a unique learning environment that offers the feel of a four-year university campus with the commitment to access and opportunity of a two-year college.

RCTC is a member of Minnesota State—a higher education system that includes 24 two-year community and technical colleges and seven state universities serving more than 430,000 students. It is the fifth-largest higher education system of its kind in the United States.

How to Apply

Applications will ONLY be accepted through the online application process. No paper applications will be considered.

Contact

If you have questions about this position, contact Marco Schmidt-Salcedo at marco.schmidt-salcedo@rctc.edu (amanda.melin@rctc.edu) .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work

Connection with their coworkers and communities

Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include :

Paid vacation and sick leave

12 paid holidays each year

Low-cost medical, dental, vision, and prescription drug plans

Fertility care, including IVF

Diabetes care

Dental and orthodontic care for adults and children

6 weeks paid leave for parents of newborn or newly adopted children

Pension plan that provides income when you retire (after working at least three years)

Employer paid life insurance to provide support for your family in the event of death

Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury

Tax-free expense accounts for health, dental, and dependent care

Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals :

Training, classes, and professional development

Tuition reimbursement

Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work / life support :

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance

Common sources of stress can be addressed through the EAP : mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues

Daily Living / Convenience Services : Chore services, home repair, trip planning, child / elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union / collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at

The safety of all members of the Rochester Community and Technical College campus community is of vital concern. Resources including the current Annual Security Report are available at our Campus Safety webpage () .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Benefits Information :

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work / life balance seriously.

Desired Start Date : 12-02-2025

Position End Date : 12-03-2025

Open Date : 11-13-2025

Close Date :

Posting Contact Name :

Marco Alonso Schmidt-Salcedo

Posting Contact Email :

marco.schmidt-salcedo@rctc.edu