Real Estate Operations Coordinator
PavagoSacramento, CA, US1 day ago
Job type
- Full-time
Job descriptionDraft, review, and process new lease agreements and renewals via DocuSign or Dotloop. Maintain complete, compliant tenant files (applications, identification, agreements, inspection reports). Support property marketing by posting and updating listings on Zillow, Apartments.com, and MLS feeds. Update and maintain records in systems such as Yardi, AppFolio, or Buildium. Track rent collections, delinquencies, and late fees. Generate and reconcile reports (rent rolls, delinquency reports, occupancy trackers). Create and assign work orders to vendors. Track open tickets, confirm completion, and log tenant satisfaction. Verify vendor invoices against work orders for accuracy. Prepare monthly owner statements, cash flow reports, and occupancy summaries. Provide weekly updates on vacancies, rent collection status, and outstanding maintenance. Ensure all leases, notices, and tenant files comply with local / state landlord-tenant laws and Fair Housing regulations. Maintain audit-ready property documentation. Excellent communicator with tenants, vendors, and property owners. Organized multitasker who thrives in high-volume environments. Problem-solver who balances empathy for tenants with protecting owner interests. Detail-oriented, ensuring all records are accurate and compliant. 2+ years in real estate operations, leasing, or property management support. Proficiency in property management software (Yardi, AppFolio, Buildium, or equivalent). Strong Microsoft Office / Google Workspace skills. Familiarity with landlord-tenant laws and lease documentation. Managed portfolios of 100+ units. Multi-state compliance experience. Exposure to property accounting workflows (owner statements, security deposits, trust accounts). Industry experience in residential, commercial, or mixed-use property management. Monitor tenant communications and resolve questions about rent, leases, or policies. Process leases and renewals, ensuring documentation is complete and compliant. Update property management systems with rent payments, delinquencies, and occupancy status. Coordinate maintenance requests, tracking tickets from creation through completion. Prepare reports and statements for owners, ensuring accuracy and timeliness. Stay compliant by ensuring all files, notices, and tenant interactions align with legal and Fair Housing standards. Rent collection percentage (target ? 95%). Vacancy fill time (days-to-lease within industry benchmarks). Maintenance resolution times within SLA. 100% compliance with tenant documentation requirements. Owner satisfaction with reporting accuracy and timeliness. Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., generate a sample owner statement or process a lease renewal in AppFolio) Client Interview Offer & Background Verification
Real Estate Operations Coordinator
Position Type : Full-Time, Remote
Working Hours : U.S. client business hours (with flexibility for leasing cycles, rent collection dates, and maintenance requests)
About the Role
Our client is seeking a Real Estate Operations Coordinator to support the daily operations of property portfolios. This role is critical for keeping tenant communications, leasing, maintenance, and reporting organized and compliant. The Operations Coordinator ensures that all property-related processes run smoothly, tenant issues are addressed quickly, and owners receive accurate financial and operational updates.
Responsibilities
Tenant Communication :
- Respond to daily tenant inquiries (rent, lease terms, maintenance).
- Track and log all communications in property management software.
- Send reminders for rent due dates, renewals, or compliance notices.
Leasing & Documentation :
Property Management Software :
Maintenance Coordination :
Owner Reporting :
Compliance & Quality :
What Makes You a Perfect Fit
Required Experience & Skills (Minimum)
Ideal Experience & Skills
What Does a Typical Day Look Like?
A Real Estate Operations Coordinator's day revolves around ensuring tenants, vendors, and owners are supported and all property processes run smoothly. You will :
In essence : you act as the operational hub for property management, ensuring tenants are heard, owners are informed, and portfolios stay compliant and profitable.
Key Metrics for Success (KPIs)
Interview Process
Create a job alert for this search
Real Estate Coordinator • Sacramento, CA, US
Related jobs
We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show moreLast updated: 16 days ago
Residential Real Estate Agent Manager, Coach & Advisor.Fusion Growth Partners is a business incubator and micro venture capital company for full-time individual real estate agents committed to sign...Show moreLast updated: 2 days ago
At Moss Adams, we champion authenticity.For us, that means fostering a culture of talented people who careabout you, about our clients, and about our communities.
Here, youll work towards our missio...Show moreLast updated: 2 days ago We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show moreLast updated: 16 days ago 
Commercial Real Estate Companies in Sacramento, CA.With over 10MM square feet, over 150 properties, and over 250 buildings, valued at $1.
ECP has had an Annual Growth of over 20% for the past 10 yea...Show moreLast updated: 1 day ago
Elevate Your Real Estate Career with The Culbertson Gray Group.Are you prepared to take your real estate career to the next level with a vibrant team that thrives on growth and innovation? The Culb...Show moreLast updated: 30+ days ago
Job Description Are you a driven, customer-focused individual looking to build a successful career in real estate? Our local Weichert franchised company is seeking enthusiastic Real Estate Agents t...Show moreLast updated: 30+ days ago
AlliedTravelCareers is working with Care Career to find a qualified Psychology in Ione, California, 95640!.Duties / Responsibilities shall include, but are not limited to : Psychologist.Provide psycho...Show moreLast updated: 23 days ago
AlliedTravelCareers is working with CompHealth to find a qualified Occupational Therapist (OT) in Yuba City, California, 95991!.
Though your CompHealth recruiter will be your single point of contact...Show moreLast updated: 2 days ago AlliedTravelCareers is working with Medical Solutions to find a qualified Occupational Therapist (OT) in Yuba City, California, 95991!.
A facility in Yuba City, CA is seeking its next amazing OT (Oc...Show moreLast updated: 22 days ago Elevate Your Real Estate Career with The Culbertson Gray Group!.Join a team where licensed agents are empowered to excel through dedicated support and strategic growth opportunities.Our dynamic tea...Show moreLast updated: 30+ days ago We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show moreLast updated: 16 days ago 
We connect talented tech professionals in Latin America and Canada with remote career opportunities at innovative startups worldwide.
We specialize in finding roles that align with your skills, expe...Show moreLast updated: 7 days ago AlliedTravelCareers is working with CompHealth to find a qualified Occupational Therapist (OT) in Auburn, California, 95602!.
When it comes to finding the perfect locums assignment, sometimes it is ...Show moreLast updated: 30+ days ago Are you a licensed real estate agent eager for genuine support and meaningful growth opportunities?.At The Culbertson Gray Group, we offer authentic tools, structured guidance, and leadership to he...Show moreLast updated: 30+ days ago We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show moreLast updated: 16 days ago We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show moreLast updated: 16 days ago We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...Show moreLast updated: 16 days ago
- Promoted
Remote Equity Research Analyst – AI Trainer ($50-$60 / hour)
Data AnnotationLincoln, CaliforniaRemote
Full-time +1
- Promoted
Real Estate Manager
Fusion Growth PartnersSacramento, CA, USFull-time
- Promoted
Real Estate Consulting Senior
California StaffingSacramento, CA, USFull-time
- Promoted
Remote Corporate Development Analyst – AI Trainer ($50-$60 / hour)
Data AnnotationLincoln, CaliforniaRemote
Full-time +1
- Promoted
Facilities Manager-Yuba Sutter Marketplace
Ethan Conrad Properties IncYuba City, CA, USFull-time
- Promoted
Newly Licensed Real Estate Agent
Culbertson and Gray GroupAuburn, CA, USFull-time
- Promoted
Real Estate Agent
Weichert, RealtorsSacramento, CA, United StatesFull-time
- Promoted
Travel Psychology - $5,526 per week in Ione, CA
AlliedTravelCareersIone, CA, USFull-time
- Promoted
Travel Occupational Therapist (OT) - $1,820 to $3,054 per week in Yuba City, CA
AlliedTravelCareersYuba City, CA, USFull-time
- Promoted
Travel Occupational Therapist (OT) - $2,422 per week in Yuba City, CA
AlliedTravelCareersYuba City, CA, USFull-time
- Promoted
Real Estate Sales Agent
Culbertson and Gray GroupAuburn, CA, USFull-time
- Promoted
Remote Finance Director - AI Trainer ($50-$60 / hour)
Data AnnotationLincoln, CaliforniaRemote
Full-time +1
Operations Coordinator | Local property management team
Atomic HRWest Sacramento, California, .USFull-time +1
Quick Apply
- Promoted
Travel Occupational Therapist (OT) - $1,820 to $3,054 per week in Auburn, CA
AlliedTravelCareersAuburn, CA, USFull-time
- Promoted
Zillow Flex Real Estate Agent
Culbertson and Gray GroupRoseville, CA, USFull-time
- Promoted
Remote Investment Analyst – AI Trainer ($50-$60 / hour)
Data AnnotationLincoln, CaliforniaRemote
Full-time +1
- Promoted
Remote Financial Analyst - AI Trainer ($50-$60 / hour)
Data AnnotationLincoln, CaliforniaRemote
Full-time +1
- Promoted
Remote Senior Financial Analyst ($50-$60 / hour)
Data AnnotationLincoln, CaliforniaRemote
Full-time +1