Diabetes and CVD Branch Manager

Job Description : Manager IV

Manager IV

Under the leadership of the Chronic Disease Unit Director, within the Health Promotion and Chronic Disease Prevention (HPCDP) section, this position performs highly complex (senior-level) managerial work administering daily operations and activities of the Diabetes and Cardiovascular Disease Branch.

Develops and oversees strategic planning and ensures that goals and objectives are consistent with those of DSHS executive and section management, Texas State Legislature, and federal grants.

Coordinates policy, budget, personnel, other administrative functions, and decision-making as it relates to the Diabetes Prevention and Control Program (DPCP) and the Heart Disease and Stroke Program (HDSP).

Supervises professional staff members and their schedules. Develops guidelines, procedures, and priorities for the branch.

Responsible for creating and meeting the standards for achieving branch goals. Coordinates with both branch programs to develop and evaluate their budgets and performance measures.

Ensures collaboration, coordination, and integration of branch activities with other programs within the HPCDP section and Community Health Improvement Division and oversees programs’ external partnerships.

Identifies and leads grant application processes and implements grant-funded projects. Oversees procurement and contracting processes, including the development of scopes of work, contract funding allocation and monitoring contractor budget / expenditures.

Participates in the legislative process as needed by analyzing bills, preparing cost estimates, responding to inquiries, overseeing legislative reports, and ensuring that legislation is implemented according to the law.

Consults with the Chronic Disease Epidemiology branch regarding data needs, research, and evaluation for the branch programs.

Works under limited supervision, with moderate latitude for the use of initiative and independent judgement. Essential Job Functions :

Provides leadership for programs in the Diabetes and Cardiovascular Disease Branch (branch) and oversees the establishment of strategic plans, goals, and objectives.

Provides technical expertise to section and agency leadership and programs on subject areas of diabetes and cardiovascular disease.

Ensures that program planning, implementation, monitoring and evaluation are coordinated with the section, Chronic Disease Epidemiology branch, and other programs as needed.

Provides programs support for two governor-appointed councils as needed. Develops and oversees the maintenance of statewide partnerships with external stakeholders.

Directs and manages the overall operations of the branch, including budgets, federal grant applications and contracts, grant reports, program implementation, and reporting in a timely and accurate manner. (25%)

Supervises staff members and conducts performance evaluations, and professional development activities Develops and approves schedules, priorities, and performance standards.

Conducts staffing and hiring activities including but not limited to the development of job descriptions, posting vacant positions, interviewing, and onboarding new staff. (20%)

Identifies funding and resource needs and communicates them to the Unit Director. Oversees the preparation of program operating budgets, allocates approved budgets to programs, and monitors program expenditures, including federal grants.

Ensures contractors spend funds appropriately by reviewing budget requests and monitoring expenditures. Ensures contractors perform all required activities within the parameters of state procurement laws, and guidelines and requirements of the contract funding source.

Analyzes budget reports to ensure compliance with policies and procedures set forth by DSHS and by state and federal funding sources.

Oversees the preparation of grant applications / proposals, requests for proposals / applications, contracts, and scopes of work, quarterly and annual reports for funding agencies, and analyses of program activities and operations.

Develops and manages the branch’s contractual, regulatory and programmatic deliverables. (25%)

Keeps abreast of relevant scientific and technical developments related to diabetes prevention and self-management, cardiovascular disease, high blood pressure, and high cholesterol including national and state evidence-based strategies and priorities.

Oversees, reviews, and approves the preparation of training, guidance and operations manuals, educational materials, assessments, reporting templates, resources, grant deliverables, and information related to relevant program areas.

Ensures all documents prepared by staff are professional, high quality, appropriate, and consistent. Presents information on current and future program activities and accomplishments at conferences and meetings, as needed.

Prepares briefs and talking points for section and division leadership to highlight branch programs goals, activities, and accomplishments.

Evaluates current program and contractor activities and makes recommendations for improving processes or projects in line with national best practices.

Oversees the implementation of new technological solutions. (15%)

Participates in the legislative process by analyzing bills and preparing cost estimates. Ensures that legislation assigned to programs in the branch is implemented appropriately and timely and that all required legislative reports are prepared and submitted in a timely manner.

Responds to assignments in a timely manner and accurate manner. Serves on the Section Leadership Team. Represents the Section / Agency at meetings, hearings, conferences, etc. (10%)

Performs other duties as assigned, including but not limited to actively participating and / or serving in a supporting role to meet the agency's obligations for disaster response and / or recovery or Continuity of Operations (COOP) activation.

Such participation may require an alternate shift pattern assignment and / or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements.

5%) Knowledge Skills Abilities :

Knowledge of public health practices at the local, state and national levels.

Knowledge of health promotion and chronic disease prevention.

Knowledge of community based public health interventions, best practices and current trends.

Knowledge of basic data and evaluation procedures.

Knowledge of state committees and councils.

Knowledge of hiring, staff development, and performance evaluation practices.

Skilled in working with diverse group of partners and stakeholders.

Skilled in using logic and reasoning to identify and analyze solutions.

Skilled in the use of Microsoft Office computer software including Word, Excel, PowerPoint.

Skilled in the use of general office equipment.

Skilled in public speaking, facilitating meetings and communicating verbally and in writing.

Ability to lead, work independently, and within a team setting.

Ability to design, implement, and evaluate public health interventions and programs.

Ability to manage budget and contracts.

Ability to write clearly and concisely.

Ability to manage a team.

Ability to develop and manage grants and contracts.

Ability to develop policies and procedures.