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Administrative Assistant

Administrative Assistant

Net2Source (N2S)Wilmington, DE, United States
2 days ago
Job type
  • Full-time
Job description

Join a Global Leader in Workforce Solutions – Net2Source Inc.

Who We Are

Net2Source Inc. isn’t just another staffing company, we’re a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 32 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precision—Right Talent. Right Time. Right Place. Right Price.

Administrative Assistant

12+ months with open for extension

Wilmington, DE

Rate-30-36 / hour

Job Description

Job Summary :

We are seeking a highly organized and proactive Senior Administrative Assistant to provide essential support to our team at

  • Experimental Station (200 Powder Mill Rd, Wilmington, DE). The successful candidate will oversee various administrative tasks, including expense management, onboarding new employees, and facilitating inter-departmental communication. This on-site role is critical for maintaining operational efficiency and requires collaboration with multiple departments.

Key Responsibilities :

  • Review and approve employee expense reports, including those from international teams.
  • Prepare and process expense reports related to awards promptly.
  • Process Confidentiality Disclosure Agreements (CDAs) and timekeeping adjustments (Time correction tickets).
  • Generate purchase requests and purchase orders (POs), coordinating vendor payments through SAP and SharePoint.
  • Assist with account payments in collaboration with the local SAP contact.
  • Order office supplies from designated vendors and monitor inventory levels.
  • Assist the onboarding process for new hires, ensuring an effective transition.
  • Coordinate recruitment efforts, including scheduling interviews and managing travel reservations.
  • Handle space requests and allocate resources efficiently.
  • Order computer equipment and maintain an organized inventory of supplies.
  • Submit service tickets for equipment maintenance.
  • Coordinate logistics for team meetings, including agenda preparation, room setup, and materials organization.
  • Manage onboarding logistics such as IT access and scheduling initial meetings.
  • Develop and manage distribution lists for effective internal communication.
  • Organize catering for internal meetings and events.
  • Facilitate visitor access and manage conference room schedules.
  • Serve as a point of contact for team members regarding policies and procedures.
  • Participate in special projects and provide support for trade shows as required.
  • Manage and Coordinate calendars for executives simultaneously
  • Schedule, reschedule and prioritize meetings based on urgency and importance
  • Coordinate across different time zones for remote and international participants
  • Anticipate scheduling needs and proactively suggest meeting times
  • Assist the sales team with Vespel® quote access forms for specific programs.

    • Qualifications :

  • Minimum of 5 years of proven administrative experience in a corporate environment.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information with the utmost discretion.

    • Who We Are

    Net2Source Inc. isn’t just another staffing company, we’re a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 34 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precision—Right Talent. Right Time. Right Place. Right Price.

    Ready to Level Up Your Career?

    Click Apply Now and let’s make it happen.

    Thanks & Regards,

    Satish Abrol |Delivery Lead

    Net2Source Inc.

    Global HQ Address – 270 Davidson Ave, Suite 704, Somerset, NJ 08873

    Cell : (201) 484-7963

    Email : Satish.a@net2source.com

    Web : LinkedIn :

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    Administrative Assistant • Wilmington, DE, United States

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