Administrative Assistant (Community Affairs)

Job Title

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples Of Work Performed

• Performs special assignments, research, and report preparation.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
• Processes a variety of correspondence, investigates subject matter, and prepares replies.
• Trains and supervises clerical and / or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Defines and investigates problems; formulates methods of resolution.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Represents supervisor at meetings and conferences.
• Performs general office management duties.
• Assists in planning full committee and / or subcommittee meetings and workshops.
• Responsible for preparing notices, detailed agenda, bill analyses and / or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee.
• Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Knowledge, Skills, And Abilities

Minimum Qualifications

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

Open until filled.

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.