Office Administrator (School of Communication Science & Disorders) Job at Florid

Overview

Job Title : Office Administrator (School of Communication Science & Disorders)

Location : Tallahassee, FL

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 61196

Department : The School of Communication Science & Disorders | College of Communication & Information

Responsibilities

The purpose of this position is to provide management for all operations and supervision of staff within the Speech & Hearing Clinic. The position assists the Clinic Director as well as the School Director in the administrative functions and relationships with external and internal agencies (i.e. : federal, state, local, and private health agencies).

• Fiscal Management : Determines, assesses, and bills appropriate fees for clients, including those for diagnostic evaluations and therapy sessions. Receives and deposits money obtained from clinical services. Reconciles the receipt book with the records of deposits. Maintains agreements and necessary forms, authorizations, and correspondence associated with the collection of fees from third-party payment agents such as Medicaid, HMO, and any other insurance agencies.
• Clinic Management : Provides tech assistance for the electronic medical records system. Determines the need for and monitors all legal documents as necessary in the provision of professional services. Oversees clinic purchases of supplies. Liaison for equipment, contracts, and maintenance for the clinic. Provides assistance during accreditation and program reviews. Acts as liaison for community benefit / wellness programs.
• Personnel Management : Supervise, determine, and delegate job tasks to USPS, OPS, work-study students, GA's, and volunteers. Prepares performance evaluations of USPS personnel and work-study students assigned to the clinic. Coordinates the application of attendance and leave policies and procedures. Approves electronic time sheets. Coordinates the advertising, screening, interviewing, and hiring of USPS and OPS personnel for the clinic.
• Building Management : Liaison with facilities to coordinate all building issues requiring maintenance, repairs, moves, and construction. Monitors and requests housekeeping services. Arranges the necessary physical environment. Represents the Warren building with parking services. Manages inventory for the department as the "inventory taker."

Qualifications

High school diploma or equivalent and four years of experience. (Note : post high-school education and / or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu . If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT : To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

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