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Administrative Assistant
Administrative AssistantHawaii Staffing • Kapolei, HI, US
Administrative Assistant

Administrative Assistant

Hawaii Staffing • Kapolei, HI, US
1 day ago
Job type
  • Permanent
Job description

Administrative Assistant Opportunity

We are offering an opportunity for an Administrative Assistant in the Construction / Contractor industry, situated in Kapolei, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow.

Responsibilities :

  • Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.
  • Offer administrative assistance to Marketing, Sales, and Project Management departments.
  • Organize and coordinate various events such as trainings, workshops, and marketing and community events.
  • Maintain administrative workflow and act as an interdepartmental liaison.
  • Enter and maintain Sales and Project Management data in company information systems.
  • Assist with project and contract administration.
  • Generate various reports as requested by Management.
  • Offer support to President, Sales Manager, and Administration Manager as needed.
  • Promote awareness of and follow Company and general safety policies.
  • Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.

Requirements :

  • Minimum of 2 years experience in an administrative role, preferably in the construction / contractor industry.
  • Proficient in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
  • Experience with handling both inbound and outbound calls.
  • Excellent customer service skills with a focus on courtesy.
  • Proficient in data entry with a high level of accuracy and attention to detail.
  • Experience with managing email correspondence in a business setting.
  • Proven ability to schedule appointments effectively, managing multiple calendars if necessary.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • High school diploma or equivalent.
  • Must have the legal right to work in the United States.
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    Administrative Assistant • Kapolei, HI, US