Purchasing Manager

Finance & Accounting Position

Job Number : 25150926

Location : Sheraton Maui Resort & Spa, 2605 Kaanapali Parkway, Lahaina, Hawaii, United States, 96761

Schedule : Full Time

Position Type : Management

Job Summary

Responsible for following established procedures in ordering, receiving, storing, distributing, and payment of items. Formulates an approved vendors list encompassing all categories.

Candidate Profile

Education and Experience : 4-year bachelor's degree in Finance and Accounting or related major. Or a minimum of 2 years' experience in Purchasing or a related field.

Core Work Activities

Managing Work, Projects, Policies, and Standards for Purchasing Across Departments :

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assures sanitation compliance.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Assists Executive Chef in maintaining / lower budgeted food / controllable costs.
• Delegates and enforces first in / first out inventory rotation for all storeroom products.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Uses existing computer programs to perform daily and period end food and beverage costs.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
• Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
• Calculates figures for food and beverage inventory.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Ensures all LSOP's are adhered to by all employees.
• Receives and inspects all deliveries.
• Maintains an accurate controllable log and beverage perpetual
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations :

Supporting Purchasing Operations :

Maintaining Finance and Accounting Goals :

Additional Responsibilities :

Managing Discipline Work, Projects, and Policies :

Supporting Property Operations :

Managing and Monitoring Activities that Affect the Customer and Guest Experience :

Supporting Profitability :

Supporting Safety Standards and Work Procedures :

Additional Responsibilities :