Athletics Administrative Assistant

Athletics Administrative Assistant

Salary : $16.50 - $18.50 Hourly Location : Cedar City, UT Job Type : Part-Time Hourly Position Summary : The Athletics Administrative Assistant provides high-level administrative and operational support to the Athletics Department. This position assists with business functions such as requisitions, purchasing, accounts payable and receivable, and ensures the smooth daily operation of the athletics office. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, team-oriented environment. Part-time, 25 - 28 hours per week.

Essential Functions :

• Assist the Athletics Business Manager with processing purchase requisitions, expense reimbursements, invoices, and other billing needs.
• Manage the purchasing card system, including tracking, reconciliation, and file maintenance.
• Support athletic teams with game contracts, including processing, invoicing, and tracking of agreements.
• Manage day-to-day office operations, including scheduling, correspondence, filing, and supplies management.
• Serve as the primary point of contact for general inquiries to the Athletics Office via phone, email, and in person.
• Coordinate meetings, travel, and event logistics for department staff and visiting guests.
• Prepare meeting agendas, take and distribute meeting notes, and maintain an organized record of departmental meetings.
• Maintain the Athletics calendar, including scheduling for the Athletic Director and key department events.
• Prepare and process travel authorizations and related documentation for the Athletic Director and department staff.
• Assist with onboarding and administrative needs for coaches, staff, and student employees.
• Maintain accurate and organized departmental records and databases.
• Support department communication and correspondence, including document preparation, announcements, and mailings.
• Perform other duties as assigned by the Athletics Business Manager or Athletic Director.

Education & Experience :

Minimum Qualifications :

Preferred Qualifications :

Supplemental Information :

Documents Needed to Apply :

Position is contingent on funding.