Executive Assistant, Operations & Real Estate

Executive Assistant, Operations & Real Estate

Miami, FL / New York, NY

General / Salaried, full-time / On-site

Flow aims to create a superior living environment that enhances the lives of our residents and communities by developing, acquiring, owning, and managing multifamily apartment buildings and the services and technology inside those buildings. Fulfilling our mission will require an exceptional group of people whose collective output is greater than the sum of its individual parts. Our team members are energized by the opportunity to impact our residents' lives in meaningful ways. They are bold and creatively ambitious, driven by relentlessly high standards, act with a sense of urgency and accountability, and always, above all, operate with integrity, loyalty, and trust.

Responsibilities

• Serve as trusted advisor and thought partner
• Independently manage competing priorities and complex scheduling demands, communications, logistics, agendas, and personal events with absolute discretion
• Coordinate all travel arrangements and detailed itineraries
• Serve as a key liaison for internal teams and members of the organization's leadership team with special projects as needed. May include projects in Capex, Design, People Ops, Finance, Real Estate, and beyond as needed
• Proactively anticipate business needs related to scheduling, travel, and personal commitments
• Track and prepare expense reports for reimbursement and billing
• Draft personalized correspondence and documents as requested
• Plan and support events such as retreats, meetings, and staff gatheringsincluding research, logistics, day-of support, and invoice management
• Other various and ad hoc administrative and personal duties as needed
• Travel to project sites as needed to support ongoing projects

Ideal Background

Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)

Paid time off and 13 paid holidays

401(k) retirement plan

Healthcare and Dependent Care Flexible Spending Accounts (FSAs)

Access to HSA-compatible plans

Pre-tax commuter benefits

Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and / or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.