Senior Administrative Assistant

Senior Administrative Assistant

The Senior Administrative Assistant answers phones and manages the departments calendars. They schedule both domestic and international travel, and handle all correspondence, including the scheduling of couriers. The assistant processes expense reports, plans meetings and events, and creates or revises business documents as needed. They prepare presentations from source materials and set up teleconferences, WebEx sessions, and Blackberry / iPhone devices. The Senior Administrative Assistant also manages billing tasks, compiles meeting materials, and efficiently handles other similar administrative responsibilities for the department.

Responsibilities :

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitors and prioritizes executives email, highlights actions, and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Professionally interacts with high level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.

Minimal Requirements :

Preferred Qualifications :

Other Required Skills :

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law :

Note : No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.

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US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more :

https : / / www.abbvie.com / join-us / reasonable-accommodations.html