Contracts Coordinator

Contracts Coordinator

In this role you will manage and coordinate the supplier and customer contracts for the Information Technology (IT) Division of the Finance Department and directly contribute to our mission to provide countywide technology services to both internal and external customers. The IT Fiscal Services team manages the IT budget, accounting, reporting, procurement, purchasing, internal controls, and revenue-generating services.

Working under the direction of the Fiscal Services Manager, you will collaborate with the fiscal team, technology staff, County departments, and external organizations, and perform a variety of contract and procurement work. You will become a subject matter expert in all things contracts-and-procurement-related and learn about the full scope of IT services.

The IT Division has an excellent reputation as an employer committed to providing outstanding service. We are a national leader in delivering public services through innovation. Our diverse technology solutions are all supported by a robust and secure hybrid infrastructure of on-premises and cloud-based solutions. We are a team that fully embraces an inclusive and diverse environment and believes in a positive, collaborative team-focused approach where we support one another and the work we do. Our team of 130 staff directly supports Pierce County's 3,000 employees with their daily IT needs and provides solutions that benefit County constituents.

Your exposure to public sector contracting and procurement practices and desire to provide excellent customer service will establish an excellent foundation. Your success will come from providing a high level of integrity, strong initiative, effectively and accurately interpreting and conveying contract and procurement information, exercising efficient time management, demonstrating professional written and verbal communication skills, and being a respectful and cooperative team player.

The Contracts Coordinator position will give you exposure to the broad range of countywide services supported by the IT Division. You will have access to professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. Your work will directly impact your community, and it offers a great foundation for future positions within the IT Division and Pierce County.

Core daily responsibilities include :

• Identifying and tracking one-time and recurring supplier procurements (hardware / software / services).
• Monitoring contracts and other agreements for fiscal integrity (including budget allocation) and general compliance with Federal, State and County policy.
• Participating in procurement functions such as developing Requests for Information / Proposals, evaluating bids, negotiating contracts.
• Evaluating assigned activities for progress, completion, fund expenditures, and compliance.
• Advising and consulting with County staff, consultants, contractors, subcontractors.
• Working with staff to analyze, modify, and implement new or existing County-wide procurement process policies and procedures as necessary to achieve determined objectives.
• Produce reports and analyses as required to support financial processes.
• Perform other related tasks as assigned.

Qualifications include :

Preferred qualifications include :

To be considered for this opportunity please :