Administrative Associate 3, Plastic & ReconstructiveSurgery (Hybrid Opportunity)

This position will

be based on the Stanford campus and is a hybrid of working on-site

and working from home, subject to operational

need.

From

benchtop research to international programs, the Department of

Surgery provides exceptional patient care, delivers outstanding

undergraduate and graduate education, and furthers the field of

surgery through innovative basic science and clinical

research.

The Division

of Plastic & Reconstructive Surgery seeks an experienced

Program Coordinator (Administrative Associate 3) to provide

advanced scheduling, educational, and administrative support to

faculty and trainees in a complex academic / clinical environment in

the School of Medicine. This position requires an individual who

can work independently and with minimal direction in the

performance of their

duties.

For more

information about the Division, visit

https : / / plasticsurgery.stanford.edu /

Duties

include : Act

on behalf of the supervisor, department manager, or chair in

regards to establishing priorities and identifying and resolving

problems that are administrative in

nature.

Conduct

advanced scheduling functions for Stanford and affiliated training

sites and perform analysis to inform decision-making for clinical

and administrative

leadership.

Oversee

and / or perform duties associated with scheduling, organizing, and

operating complex conferences, seminars, and events, including

arranging with vendors for services, overseeing the production and

distribution of materials, administering logistics, and managing

event within

budget.

Compose and

draft documents and correspondence for presentations, course

handouts, grants, conferences, seminars, and reports; perform

substantial editing and fact checking. Create, maintain, modify,

and / or ensure accuracy of content in various unit documents,

displays, reports, brochures, social media, and / or

websites.

Plan and

schedule calendar(s) with limited consultation, resolve calendaring

conflicts, and arrange travel in compliance with unit, university,

and sponsor

policies.

Oversee

and / or process a variety of financial

transactions / reimbursements.

May

lead staff or supervise day-to-day work of student and / or temporary

workers, including scheduling, assigning, and prioritizing

workloads, setting appropriate deadlines, reviewing work for

quality and timeliness, and providing performance review

input.

• Other duties may also be

assigned.

EDUCATION

& EXPERIENCE

(REQUIRED) : High

school diploma and four years of administrative experience, or

combination of education and relevant

experience.

KNOWLEDGE,

SKILLS AND ABILITIES

(REQUIRED) : High

computer skills and demonstrated experience proficiency with office

software (Microsoft PowerPoint and Word and Excel) and email

applications.

Demonstrated success

in following through and completing projects.

Excellent

organizational skills and attention to detail.

Strong verbal and

written communication skills.

Excellent customer

service and interpersonal skills.

Ability to

prioritize, multi-task, and assign work to others.

Ability to take

initiative and ownership of projects.

Ability to routinely

and independently exercise sound judgment in making

decisions.

Must be

able to learn and trouble shoot online grant submission

platforms.

DESIRED

QUALIFICATIONS : Healthcare

or Graduate Medical Education Experience

preferred.

Complex

scheduling experience

preferred.

College

degree

Prior work

experience at Stanford University and / or in higher education

strongly

preferred.

Understanding

of the organization of Stanford University Medical Center or

similar academic medical center

preferred.

Ability to

independently compose / draft correspondence on behalf of the

department

leadership.

Demonstrates

the ability to work well with Stanford colleagues and clients and

with external

organizations.

PHYSICAL

REQUIREMENTS

Constantly

perform desk-based computer

tasks.

Frequently

sitting.

Occasionally

stand / walk, reach / work above shoulders, grasp lightly / fine

manipulation, grasp forcefully, use a telephone, sort / file

paperwork or parts, lift / carry / push / pull objects that weigh up to

10 pounds.

Rarely

twist / bend / stoop / squat,

kneel / crawl.

will provide reasonable accommodation to any employee with a

disability who requires accommodation to perform the essential

functions of his or her

job.

WORK

STANDARDS : Interpersonal

Skills : Demonstrates the ability to work well with Stanford

colleagues and clients and with external

organizations.

Promote

Culture of Safety : Demonstrates commitment to personal

uses and promotes safe behaviors based on training and lessons

learned.

Subject to

and expected to comply with all applicable University policies and

procedures, including but not limited to the personnel policies and

other policies found in the University's Administrative Guide,

http : / / adminguide.stanford.edu .

The

expected pay range for this position is $39.20 to $45.56 per

hour.

Stanford

University provides pay ranges representing its good faith estimate

of what the university reasonably expects to pay for a position.

The pay offered to a selected candidate will be determined based on

factors such as (but not limited to) the scope and responsibilities

of the position, the qualifications of the selected candidate,

departmental budget availability, internal equity, geographic

location and external market pay for comparable

jobs.

At

Stanford University, base pay represents only one aspect of the

comprehensive rewards package. The Cardinal at Work website

( https : / / cardinalatwork.stanford.edu / benefits-rewards )

provides detailed information on Stanford’s extensive range of

benefits and rewards offered to employees. Specifics about the

rewards package for this position may be discussed during the

hiring

process.

The

job duties listed are typical examples of work performed by

positions in this job classification and are not designed to

contain or be interpreted as a comprehensive inventory of all

duties, tasks, and responsibilities. Specific duties and

responsibilities may vary depending on department or program needs

without changing the general nature and scope of the job or level

of responsibility. Employees may also perform other duties as

assigned.

Consistent

with its obligations under the law, the University will provide

reasonable accommodations to applicants and employees with

disabilities. Applicants requiring a reasonable accommodation for

any part of the application or hiring process should contact

Stanford University Human Resources by submitting a

contact

form .

Stanford

is an equal employment opportunity and affirmative action employer.

All qualified applicants will receive consideration for employment

without regard to race, color, religion, sex, sexual orientation,

gender identity, national origin, disability, protected veteran

status, or any other characteristic protected by

law.