Administrative Associate 3 (Hybrid Work Opportunity –Stanford Redwood City Location)

Location : Stanford Redwood

City

The Department of

Dermatology is seeking a highly motivated, dedicated, and

experienced administrative professional to join our team as an

Administrative Associate 3. This position will report to the

Associate Director of Finance and Administration (ADFA), and will

provide administrative and operational support to the ADFA and

Faculty under minimal supervision. The position is hybrid,

requiring an on-site presence at the Stanford Redwood City Campus

with the option to telecommute for the remaining days, based on

operational needs. Travel on campus to schools / units, out of town,

and may work extended hours. There may be occasional overtime for

special events. This is an excellent opportunity for a self-driven

learner who is eager to embrace new challenges in a dynamic and

fast-paced

environment.

The

Department of Dermatology at Stanford University School of Medicine

is a premier department, who is committed to delivering exceptional

patient care, advancing the discovery and development of innovative

treatments for dermatologic diseases, and training the next

generation of Dermatologists. By joining our department, you will

collaborate with world-renowned dermatologists and a talented

administrative team, contributing to our mission of enhancing

dermatology through excellence in research, education, and clinical

care. In this role, you will serve as the primary point of contact,

providing administrative support to multiple research Faculty

members and their laboratories, as well as general administrative

duties.

Duties

include : Act

on behalf of the supervisor, department manager, or chair in

regards to establishing priorities and identifying and resolving

problems that are administrative in

nature.

Oversee and / or

perform duties associated with scheduling, organizing, and

operating complex conferences, seminars, and events, including

arranging with vendors for services, overseeing the production and

distribution of materials, administering logistics, and managing

event within

budget.

Compose and

draft documents and correspondence for presentations, course

handouts, grants, conferences, seminars, and reports; perform

substantial editing and fact checking. Create, maintain, modify,

and / or ensure accuracy of content in various unit documents,

displays, reports, brochures, social media, and / or

websites.

Plan and

schedule calendar(s) with limited consultation, resolve calendaring

conflicts, and arrange travel in compliance with unit, university,

and sponsor policies.

Create complex

reports and spreadsheets which may utilize specialized software and

systems.

Oversee

• and / or process a variety of complex financial transactions;

produce, monitor, and reconcile budget statements; research,

identify, and resolve discrepancies. May assist with capital or

special equipment requests and / or vendor

selection.

Coordinate

and monitor routine maintenance services completion. Plan and

coordinate office moves and / or minor renovation

projects.

May lead

staff or supervise day-to-day work of student and / or temporary

workers, including scheduling, assigning, and prioritizing

workloads, setting appropriate deadlines, reviewing work for

quality and timeliness, and providing performance review

input.

• Other duties may also be

assigned

EDUCATION

& EXPERIENCE

(REQUIRED) : High

school diploma and four years of administrative experience, or

combination of education and relevant

experience.

KNOWLEDGE,

SKILLS AND ABILITIES

(REQUIRED) : High

computer skills and demonstrated experience with office software

and email applications.

Demonstrated success

in following through and completing projects.

Excellent

organizational skills and attention to detail.

Strong verbal and

written communication skills.

Excellent customer

service and interpersonal skills.

Ability to

prioritize, multi-task, and assign work to others.

Ability to take

initiative and ownership of projects.

Ability to routinely

and independently exercise sound judgment in making

decisions

PHYSICAL

REQUIREMENTS

Constantly

perform desk-based computer

tasks.

Frequently

sitting.

Occasionally

stand / walk, reach / work above shoulders, grasp lightly / fine

manipulation, grasp forcefully, use a telephone, sort / file

paperwork or parts, lift / carry / push / pull objects that weigh up to

10 pounds.

Rarely

twist / bend / stoop / squat,

kneel / crawl.

• Consistent with its obligations under the law, the University

will provide reasonable accommodation to any employee with a

disability who requires accommodation to perform the essential

functions of his or her

job.

WORKING

CONDITIONS : Travel

on campus to schools / units, out of

town.

May

work extended

hours.

WORK

STANDARDS : Interpersonal

Skills : Demonstrates the ability to work well with Stanford

colleagues and clients and with external

organizations.

Promote

Culture of Safety : Demonstrates commitment to personal

• responsibility and value for safety; communicates safety concerns;

uses and promotes safe behaviors based on training and lessons

learned.

Subject

to and expected to comply with all applicable University policies

and procedures, including but not limited to the personnel policies

and other policies found in the University's Administrative Guide,

http : / / adminguide.stanford.edu

The

expected pay range for this position is $39.20 to $45.56 per hour.

Stanford University provides pay ranges representing its good faith

estimate of what the university reasonably expects to pay for a

position. The pay offered to a selected candidate will be

determined based on factors such as (but not limited to) the scope

and responsibilities of the position, the qualifications of the

selected candidate, departmental budget availability, internal

equity, geographic location and external market pay for comparable

jobs.

At

Stanford University, base pay represents only one aspect of the

comprehensive rewards package. The Cardinal at Work website

( https : / / cardinalatwork.stanford.edu / benefits-rewards )

provides detailed information on Stanford’s extensive range of

benefits and rewards offered to employees. Specifics about the

rewards package for this position may be discussed during the

hiring

process.

Consistent

with its obligations under the law, the University will provide

reasonable accommodations to applicants and employees with

disabilities. Applicants requiring a reasonable accommodation for

any part of the application or hiring process should contact

Stanford University Human Resources by submitting a

contact

form .

Stanford

is an equal employment opportunity and affirmative action employer.

All qualified applicants will receive consideration for employment

without regard to race, color, religion, sex, sexual orientation,

gender identity, national origin, disability, protected veteran

status, or any other characteristic protected by

law.

The

job duties listed are typical examples of work performed by

positions in this job classification and are not designed to

contain or be interpreted as a comprehensive inventory of all

duties, tasks, and responsibilities. Specific duties and

responsibilities may vary depending on department or program needs

without changing the general nature and scope of the job or level

of responsibility. Employees may also perform other duties as

assigned.