Business Operations Administrator
Business Title Business Operations Administrator Additional Job Details In general, this position may include :
- Reconciling University-issued credit card transactions in Concur.
- Reconciling AP invoice holds and kick outs.
- Reviewing and reconciling open PO commitments; potentially working with suppliers to retrieve invoices for review against BP requisitions to ensure accuracy.
- Assist in processing payments of vendor AP invoices through BP payment request.
- Assist in completing monthly billing activities as needed for service center recharge.
- Assist in completing account receivables invoicing or payment, and ensure each payment and invoice are accurately processed, reconciled, and directed to ABO Manager / Team Leader for approval.
- Other on-going or ad-hoc projects and assignments as needed within the scope of this position.
Required Skills :
- Strong communication, written and verbal, listening, and interpersonal skills.
- Strong quantitative skills with foundational knowledge in accounting.
- Basic understanding of policies, procedures, and processes.
- Strong organizational skills in setting priorities and meeting deadlines.
- Solid understanding of financial operations (AP / AR / Journal Entries, etc.) and substantiating transactions
- Must be a detail-oriented team player.
- Research discrepancies of unaccounted transactions, follow-through and close the loop consistently.
Work is performed in an office setting in person, preferred schedule Monday Thursday, am pm, hours maximum. Works with multiple sources of funding which may include donor or research restricted funds.
Performs or coordinates several areas of financial accounting, recordkeeping, processing or administration. May conduct one or more of the following duties.
Prepare budget for department, unit or school working with core or sponsored research funds usually utilizing information and assumptions provided by others.
Review or reconcile accounts, transactions, or balances. Provide research and basic data analysis for use in financial planning and decision making.
Prepare complex financial reports that may require selection, preparation, and interpretation of data using a complex data query tool and spreadsheet application.
Generate entries to accounting and record keeping systems, and establish procedures for tracking and reporting. Process or assist with payments of vendor invoices, and individual reimbursements.
Research accounting discrepancies. Associates degree in accounting or to years of experience required. Good written and oral communication skills.
Intermediate to advanced proficiency with spreadsheet software required.
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