Billing Support Specialist

JOB FUNCTION :

This position is responsible for assisting in planning, organizing, coordinating and controlling all administrative

aspects of branch / plant operations in support and conjunction with the Assistant Controller.

ESSENTIAL FUNCTIONS :

1 . Review and filing of quotes, purchase orders, contracts and invoices (some previous experience

preferred)

a . The review would primarily be to ensure that work orders and invoices are billed in accordance

with quotes, PO's and contracts.

b . Copy, scanning and other various administrative tasks included.

2 . Communication with internal and external customers

a . Salespeople, logistics / dispatch, regional / plant managers and external customers.

b . Data entry and receiving into customer-specific invoicing portals (Ariba, Taulia, etc.); Data entry

with MPW-specific programs (Customer Rates, WMC, etc.)

3 . Process credit adjustments, invoice corrections and resubmit invoices, as needed.

4 . Handle ad hoc requests from salespeople, customers and other MPW personnel.

ADDITIONAL REQUIRMENTS :

1 . Attention to detail, accuracy, self-motivated, deadline driven, multi-task ability

2 . Intermediate computer skills and the ability to learn new, custom programs (WMC, Customer Rates,

Mobile DI App, etc).

QUALIFICATIONS :

1 . High School Diploma acceptable.

2 . Experience in Microsoft Office (Word, Excel, Access) a must.

3 . Professional oral and written interpersonal communication.

4 . Experience in HR, Procurement, and Customer Billing / Collection.

5 . Ability to perform and understand written and verbal instruction.

6 . Demonstrates a considerate, friendly, and constructive attitude towards fellow employees and

customers.

7 . 1-3 years' experience in office administration.