Business Systems Analyst 3 (N-IT)

API_BSA3_JDT_20250910_CORA.docx

• | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL POSITION INFORMATION

Title & Level

Business Systems Analyst 3

Work Group Location

Vancouver, WA

Specialty

Compliance, Change & Configuration Management

Offsite Work Eligibility

Situational Telework

Organization

JDT

Number of Days Onsite

2 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

Enter additional info regarding the offsite work arrangement, if applicable.

Overtime

0% anticipated

On-Call

No

Travel

Up to 5% for meetings / training

FN Status

NOT open to Foreign Nationals

Investigation Type

SF-85, Standard Questionnaire for Non-Sensitive Positions : Candidate must be able to pass this background investigation in order to qualify for and / or retain this position.

OVERVIEW

Position

This contract Business Systems Analyst position will support

Organization

JDT provides planning, analysis, engineering, design, project management and maintenance support for systems used within the Control Center environment required to support the operation of an interconnected utility. The team is collaborative and transparent in how they work. They follow a compliance calendar that has a standard cadence but must be agile for emergency work as well. This position will gain knowledge and insight of strict regulatory requirements related to Federal Critical Assets. The best candidate in this position must remain agile to change. The position is predominantly sedentary.

POSITION RESPONSIBILITIES

Note : All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

General : These responsibilities are performed by both teams / areas of focus; some duties will be performed by collaboration of the two teams.

Develop / draft, recommend and document BPA management-approved processes and procedures to support NERC (North American Electric Reliability Corporation) Mandatory Reliability standards CIP (Critical Infrastructure Protection) and Department of Energy NIST / FISMA (National Institute of Standards and Technology / Federal Information Security Management Act) security requirements.

Provide draft closure evidence to the internal BPA Security and Compliance Team (SCT) for all CIP standards as implemented at BPA for review and acceptance.

Develop and recommend sustainment plan for the Change and Configuration Management (CCM) Program, which includes :

Develop, recommend, and implement management-approved recommendations for : 1) the Qual Card Program; 2) Data Mapping and Modeling; and 3) Data Quality Management.

Developing / drafting and recommending training curriculum and materials; and, conducting training, utilizing BPA management-approved training materials.

Provide quality data management and stewardship. Maintain filing system(s), files, emails and records in accordance with compliance requirements. File and disperse documents / letters only to appropriate personnel. Maintain all official records in accordance with the Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

Perform review and verification of Control Center (CC) compliance with regulations from FISMA, DOE, WECC, NERC, and FERC; as well as performing audit preparation for the aforementioned regulatory bodies and Internal (CG) audits; and Self-Certification data calls.

Provide draft narratives for various compliance driven data requests.

Arrange, facilitate / conduct, and document team meetings; provide operational updates on assigned work products; provide status updates to BPA management as requested.

Participate in improvement efforts, providing recommendations and hands-on assistance with position-related quality, compliance or efficiency improvements.

Validate TTL items are currently modeled correctly in the ChangeGear (CMDB) database, alert SME or BPA manager of any issues or concerns.

Maintain a high-level overview of the complex inter-connected data systems that make up the Change and Configuration Management (CCM) Program. (TripWire, SolarWinds, AssetDB, ChangeGear, and CMS).

Attend meetings, conferences, and seminars to support the customer needs as they related to BPA's CCM Program.

IT Change Management

Serve as POC and technical lead for the team preparing for, carrying out, validating and documenting all information technology (IT) changes to hardware, software (third-party and BPA executables), and database schemas for the Control Center.

Track and monitor the Request for Change (RFC) Queue; verify pre and post testing has been performed by the appropriate Resource Managers (RM).

Create, develop, recommend and actively monitor the "Over 20" and "Over 30" reports to validate BPA is not in violation of CIP standards.

Analyze system infrastructures, functional requirements, and technical capabilities for system acquisitions; provide results and recommendations to BPA manager.

Develop / draft or review specifications, verifying that all essential requirements are documented; alert applicable SME or BPA manager of results or any issues / concern; make recommendations for corrections / changes.

Distribute requirements to hardware and software configuration items or manual operations using appropriate modeling techniques including automated structured analysis tools.

Review the logical top-level design for applications and information systems (including test plans and procedures); provide results, concerns and / or recommendations to BPA manager.

Verify that project software specifications, interface requirement specifications and software development plans are correct and of adequate scope, alert SME or BPA manager of any concerns.

Collaborate with BPA manager, stakeholders, project teams and / or other parties as assigned to create / draft and recommend a comprehensive communication strategy; assist with management-approved implementation activities as requested. Provide expertise and assistance to BPA Managers and Project Managers to validate quality deliverables on a wide range of communication mediums and topics.

Collaborate with other IT CM Specialists to share best practices, provide recommendations and assistance on critical needs, and coordinate on Transmission-wide initiatives.

Review and validate that configuration management policies and procedures provide thorough requirements traceability through version release and adequate documentation to support system operation and maintenance.

Develop / draft plans and recommend operations' schedules, staffing requirements, and resource allocations for projects.

Document detailed programs while applying applicable standards to all products.

Identify and recommend training needs and include major areas of uncertainty in approach, methodology, or interpretation and evaluation processes resulting from such elements as continuing changes in program, technological developments, unknown phenomena, or conflicting requirements.

Assist BPA management with implementing a Training Plan that successfully allows the user community to efficiently and effectively use a new system or upgraded system. Audience / user Community may include internal and external customers / users.

Prepare / draft and recommend program presentations, in-house and client training, and functional education; arrange, conduct and facilitate management-approved presentations and training sessions.

Develop and present recommendations and supporting analysis for management decisions.

Prepare technical reports, documents, studies, and system documentation as required.

As requested, develop technical system concepts and designs to support proposal development and position papers.

Monitor system performance to alert BPA manager or SME where adjustments may be needed or where changes may be needed in the future.

Confer with system users to document and resolve existing system issues and problems.

Support organization change process and configuration management efforts by :

Performing system modeling and configuration system baselines

Defining, developing, and documenting new management-approved processes and procedures.

Support process and procedure roll-out by assisting with communications, arranging / facilitating any necessary meetings, and drafting related materials.

Develop / draft and recommend training materials; provide, facilitate and conduct training as requested.

Create and support / assist with both the manual and automation software patch program.

Verify the Request for Change (RFC) and associated mitigation plans are managed

Provide back-up support and workload assistance for the group's Process & Controls Support Team.

Process & Controls Support

Serve as POC and technical lead for Process & Controls Support Team (PCST), implementing BPA management directives, policies, and procedures regarding federal standards and organizational process.

Support the development of necessary documentation to support reporting and audit requirements, including arrange and facilitate meetings with applicable Subject Matter Experts (SMEs) to solicit, gather and compile report information and / or audit artifacts; validate data as accurate and adequate; submit for review by BPA management or standards owner.

Provide / draft and recommend appropriate responses to internal on-demand compliance tasks from Security and Compliance Team (SCT) and Compliance & Governance (CG).

Provide quality assurance for organization to verify compliance to FISMA, DOE, WECC, NERC, and FERC standards and guidelines.

Provide data collection for NERC CIP Emergency Preparedness and Operations - Loss of Control Center Operations (EOP-008-1); submit to and validate with CIP element 'owner'.

Complete and maintain North American Reliability Corporation (NERC) Critical Infrastructure Protection (CIP) certifications for secure locations

Develop / draft new or edit / revise existing processes and procedures, as required by changes; recommend new or revised processes and procedures, submitting for review by BPA management; finalize documentation for management-approved processes and procedures.

Communicate process and procedural changes to applicable parties, providing training or additional explanation as needed / requested. This may require arranging and facilitating meetings to introduce new or revised materials.

Perform internal group data audit duties for the IS3 information systems. This is a Self-Cert audit for which all evidence and narratives are turned over to a BPA employee to respond to the agency who requests the data call.

Serve as a data steward for the configuration management program, monitoring, tracking and maintaining the organization's Technology (TTL) Approvals when approved by BPA management.

Provide process and documentation support for the TT's Patch Program and system updates as described in CIP-007 R2.

Monitor, track, update, maintain and communicate to appropriate parties the J-OT Compliance Tasks and Deliverables Calendar.

Provide back-up support and workload assistance for the group's IT Change Management Team.

Act as an escort for visitors as requested.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Associate's or Bachelor's degree in Computer Science, Information Technology, Business Systems, Engineering, Arts, Science or a directly related technical field is preferred.

With an applicable Associate's degree, 10 years of experience required.

With an applicable Bachelor's degree, 8 years of experience is required.

Without an applicable degree, 12 years of experience is required.

Experience should include demonstrated systems analyst work experience, requirements engineering and operations management.

Required Technical Skills & Experience (required on matrix)

2 years previous compliance and / or audit support experience

Experience in the use of change and configuration management tools / systems

Experience with process development and roll-out

Preferred Skills & Experience (optional on matrix)

Experience in all aspects of the software development lifecycle for a high availability environment

Experience using centralized repository based CMDB tools

Knowledge of and experience working with :

Software development Lifecycle methodologies

Systems development and maintenance environments

High availability environments

Project management and coordination concepts and principles

Compliance and standards as applied to systems development and program management

Experience in any aspect of the software development lifecycle for a utility environment.

Experience with the set-up, configuration or oversight of change and / or configuration management tools

Additional Requirements (not required on matrix)

Valid U.S. Driver's License is required.

Appendices

The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library :

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)

Training Type

Details

Provided by

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable / non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined MUST be in place in your organization, via processes and procedures, in order to mitigate those associated risks. The BPA manager's acceptance of the API serves as the manager's attestation that all mitigation measures listed below are or will be established and adhered to in their org.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE MUST sign NDA (Non-Disclosure Agreements) at beginning of assignments.

CFTE MUST complete annual Information Security and Privacy Awareness training.

CFTE MUST complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as "voting" members for acquisition selections.

All purchasing decisions MUST be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,

SOW's, evaluation criteria, etc.) MUST be reviewed, finalized and approved by appropriate BPA federal personnel.

ONLY Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations, MUST be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

ONLY Federal Employees may determine budget priorities & allocations.

BFTE MUST control, and finalize / approve ALL budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

ALL Contractual documents, including invoices MUST be finalized / approved by appropriate Federal personnel.

All contract related decisions (modifications, changes, performance) MUST be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

ONLY appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control

(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE MUST be assigned by federal manager, supervisor, Program / Resource manager or other appropriate designee.

Disposing Govt. Property

ALL decisions regarding the disposal of BPA property MUST be made by appropriate federal personnel; and, all property dispositions MUST be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency / Policy Information / Training

All training and any information that is to be disseminated MUST be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures MUST ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

ALL work products MUST be reviewed and finalized by appropriate federal employees.

Policy Development

BPA's process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy / Regulations

ONLY BPA federal employees MAY determine the applicability and interpretation of regulations.

CFTE are not permitted to "interpret" regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE MUST receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

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CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX

Purpose :

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine task s. It is intended to set a common

understanding on training requirements between the CFTE personnel and the

Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensur e the CFTE position includes a

list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are

required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Akzinor, Daniel L

Date

08 / 21 / 2025

CFTE Job Title

Business Systems Analyst 3

Org

JDT

PPE provided by Supplier or

Contractor?

☐ Yes ☒ No

If yes, list required PPE : Click or tap here to enter text.

Identify which Supplier or

Contractor medical surveillance

programs are required, if any

☐ Respirator User

☐ Asbestos

☐ Lead

☐ Silica

☐ Hearing Conservation

☐ Other : Click or tap here to enter text.

☒ No Medical Surveillance

surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist,

Instructions for BPA Requesting Manager : This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions.

BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will :

1. Select the checkbox next to each task / condition / exposure that may be encountered during the normal course of the assignment.

2.

3.

Identify if the mitigation for applicable tasks / conditions / exposures will be provided by BPA or the Contractor (supplier) .

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

a. Pre-Hire Training should be completed prior to the CFTE starting their assignment.

b. Post-Hire training should be completed prior to exposure to a hazardous environment and / or conducting work at a BPA worksite.

c. Pre-Task Training should be completed prior to conducting the associated task.

4. Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult

with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the "General Comments" section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to

better understand the CFTE position. It may include tasks, conditions, and / or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process / requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager,

Office & Remote Work / Telework Hazards

Task / Condition / Exposure

Required Training

☒ Exposed to a fire in the building

☒ Exposed to an earthquake while

in the building

☐ Operating office tools (paper

cutter, paper punch, staplers,

etc.)

BPA manager will advise of

evacuation protocol and designated

gathering location. Annual fire drills

will be conducted.

BPA manager will advise of

evacuation protocol and designated

gathering location.

None Identified

Contractor

(C) or BPA

(B)

Provided

Choose an

item.

Pre-Hire

Training

Post-Hire

Training

Pre-Task

Training

F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

Task / Condition / Exposure

Required Training

Contractor

(C) or BPA

(B)

Provided

Pre-Hire

Training

Post-Hire

Training

Pre-Task

Training

☒ Performing tasks that may result

in repetitive motion injuries,

prolonged sitting and computer

use

☒ Ergonomics

☒ Performing tasks that may result

in slips, trips or falls such as

carrying boxes and walking on

stairs or slick surfaces

☐ Adding electronic devices that

were not previously part of the

home (monitors, chargers,

computing equipment, etc.)

☐ Optional : SUFS Move Safe

(HRMIS 016633)

Recognize the hazards and know

when it is appropriate to stretch and

take breaks; ensure a proper desk,

chair, and equipment adjusted at the

appropriate level; ensure proper

lighting. Any ergonomic assessment

to be provided by the supplier.

☒ Review SOHM Chapter 9

☐ Optional : Slips, Trips & Falls

Training (HRMIS 015076)

None Identified. On-the-job

familiarization (if using BPA-issued

equipment).

Choose an

item.

Choose an

item.

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

☒ Driving vehicles on public and / or

non-public roads

☒ Review SOHM Chapter 19

☒ Defensive / Distracted Driving

☐ Worker operates forklifts

☐ Worker operates a fire

extinguisher

(HRMIS 017057)

Forklift Certification

Fire Extinguisher Use

☐ Worker operates hand tools

None Identified

☐ Worker uses personal protective

equipment

☐ Worker may be exposed to shock

and arc-flash hazard

☐ Worker may contact but will not

disturb Asbestos Containing

Material (ACM) or Potentially

Asbestos Containing Material

(PACM) 2

☐ Worker required to work in

remote areas where bear

encounters may take place

☐ Worker exposed to rodent and

bird droppings1

☐ Worker exposed to hot and / or

cold environments

Personal Protective Equipment

☐ Shock & Arc Flash Awareness

☐ Shock & Arc Flash Basic

☐ Shock & Arc Flash Advanced /

Refresher

Asbestos Awareness

Bear Pepper Spray Training

Biological / Vermin / Hanta Virus

None Identified

Contractor

(C) or BPA

(B)

Provided

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Pre-Hire

Training

Post-Hire

Training

Pre-Task

Training

Task / Condition / Exposure

Required Training

Contractor

(C) or BPA

Pre-Hire

Training

Post-Hire

Training

Pre-Task

Training

CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

(B)

Provided

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☐ Worker exposed to chemicals,

☐ Herbicide Cert. Ref. 4-hr

☐ Herb Certification 8-hr

☐ Hazardous Communication

☐ Worker exposed to lead2

☐ Lead - Awareness

☐ Lead Worker Training

☐ Worker exposed to mercury

None Identified

☐ Worker exposed to noise2

☐ Worker exposed to silica2

☐ Worker works at heights higher

than 4'

☐ Worker is required to take first

aid and may be called on to

render first aid for : workers on

high voltage lines and / or

equipment; worker works in

remote areas

☐ Worker performs work alone in

remote areas

☐ Worker may prepare, transport or

receive hazardous materials

☐ Hearing Conservation (Initial)

☐ Hearing Conservation (Annual)

Silica - Awareness

☐ Fall Protection, Awareness

☐ Fall Protection, General

☐ Fall Protection, Advanced

☐ Ladder Safety

☐ Fall Protection, Advanced (TLM)

First Aid / CPR / AED

(Red Cross or AHA Accredited)

Required only if specified in the API

Wilderness Adv. First Aid

☐ DOT 1 : Introduction,

Classification, and the Hazardous

Materials Table

☐ DOT 2 : Packaging, Labeling,

Marking, and Placarding

☐ DOT 3 : Shipping Papers

☐ DOT 4 : Loading and Storage

☐ DOT : Security for Shipment of

Hazardous Materials

☐ Hazardous Materials : Shipping

Lithium Batteries under DOT

Exemptions

☐ DOT Hazardous Material

Awareness for the General

Hazmat Employee

1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

Task / Condition / Exposure

Required Training

SAMPLE : Worker may make

infrequent visits to field locations

or substations

Worker complete the PPE assessment

in the SOHM to determine need for

PPE such as hard hat, safety glasses,

hearing protection, safety vests, Arc

Flash clothing or steel-toed boots.

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BPA Requesting Manager Comments / Additional Considerations :

Click or tap here to enter text.

General Comments

Contractor

(C) or BPA

(B)

Provided

Pre-Hire

Training

Post-Hire

Training

Pre-Task

Training

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