Executive AdministratorProSearch Maine • Westbrook, ME, United States
Executive Administrator
ProSearch Maine • Westbrook, ME, United States
15 days ago
Job type
- Full-time
- Permanent
Job descriptionProvide high-level executive support, including calendar management, meeting preparation, and strategic prioritization. Manage the executive's time as a strategic asset, aligning schedules with organizational priorities. Act as a trusted liaison between, senior leadership, and external partners, exercising discretion and professionalism. Lead and mentor a team of administrative professionals, fostering collaboration, accountability, and career growth. Coordinate complex travel, manage expenses, and organize large-scale meetings and events. Prepare executive-level documents, presentations, meeting agendas, and briefing materials. Handle special projects, cross-functional initiatives, and ad hoc requests with precision and discretion. Triage incoming requests, assign tasks efficiently across the administrative team, and ensure seamless workflow. Minimum five years of executive support experience, including three years supporting C-suite leaders. Proven experience managing or leading administrative staff preferred. Strong project management skills and superior organizational ability to manage multiple priorities simultaneously. Ability to adapt in fast-paced, ambiguous environments while maintaining professionalism and discretion. Exceptional interpersonal, verbal, and written communication skills at the executive level. Proficiency with Microsoft Office Suite, travel & expense management software) and virtual collaboration tools such as Teams or Zoom. Bachelor's degree or equivalent professional experience. Experience in biotechnology, SaaS, diagnostics, or related industries. Experience supporting or coordinating global teams across multiple time zones. Competitive pay starting at $39 per hour, full-time (40 hours per week). Comprehensive benefits including health, dental, vision, retirement plans, and bonus eligibility. Opportunity to lead and develop a high-performing administrative team. Work in a mission-driven biotechnology research organization making a real impact on software and healthcare innovation. Inclusive, collaborative, and professional environment with opportunities for career growth.
Direct Hire Westbrook, Maine
- Location : Westbrook, Maine
- Type : Direct Hire
- Job #20412
ProSearch is seeking a highly skilled Executive Assistant to provide executive level support to a top leader at a leading organization in Greater Portland, Maine.
This is a strategic executive support role that goes beyond administrative tasks. You will manage high-level priorities, provide decision support, and act as a key liaison for C-suite leadership. Additionally, you will lead and develop a team of administrative professionals, elevating organizational efficiency and impact.
If you excel at C-suite executive support, thrive in a fast-paced environment, and enjoy mentoring a high-performing administrative team, this role is an excellent opportunity to make a meaningful impact in the technology industry.
Key Responsibilities
As the Executive Assistant, you will :
Qualifications
Preferred Experience
Work Environment
This is an on-site role at the company headquarters in Greater Portland, Maine. Candidates should be able to spend significant time on-site initially to build relationships and gain a strong understanding of the executive's priorities.
Why Join This Company
How to Apply
If you are a proactive, highly organized, and experienced Executive Assistant with a track record supporting C-suite leaders, this is your chance to make an impact.
Apply today through ProSearch to join a leading organization in Greater Portland, Maine and take your career to the next level.
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Executive Administrator • Westbrook, ME, United States
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