Sales Coordinator - Richmond - Commercial HVAC Sales

Make your mark at the world's largest HVAC company

Daikin Applied is seeking a Sales Coordinator for our local sales office. This role will support the Sales team with daily activity within the sales process. This role will compile and analyze data for customers and sales reps, assist with the bid process, and work on customer proposals. The Sales Coordinator is also responsible for activities associated with inside sales support, customer service, service fulfilment coordination, and administrative functions that support the service office. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location : In-Office - In Richmond, Virginia

What you will do :

• Provide data management to maintain the integrity of the local office database including forecast reports, opportunity reports, opportunity re-assignments, maintenance, etc.
• Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required.
• Assist in the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, issuance of bid bonds, certificates of Insurance, payment / performance bonds, pre-qualification questionnaires and order legal paperwork and forms to aid in finalization of contract award.
• Set up project files, complete daily, weekly, or monthly project related reporting forms, files, faxes, or copies project documents.
• Coordinate meetings, trade shows, events, etc. for sales teams.
• Maintain local bid list. Assist in ordering or copying blueprints.
• Manage incoming / outgoing project documents, submittals, mail, and design documents as necessary.
• Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs.
• Assist in managing the contract closeout process to ensure the timely closure of projects.
• Coordinate the installation transfer, warranty letter and customer contact / survey process as required.
• Process subcontracts and subcontractor invoices.
• Organize and maintain all subcontractor documentation (certificate of insurance, bonding, etc.)
• Coordinate Daikin Applied invoice processes, subcontractor requirements (such as : certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue plan.
• Generate subcontracts, safety documents, and may release payments to subcontractors or associated invoices with A / R invoices under guidance from the sales leadership team.
• Identify and set up procurement agreements for subcontractors or approved vendors. Assist in completing simple project billing schedules in the appropriate format within specified timeframes.
• Complete requests for information.
• Manage customer work order management portals, such as Corrigo, to manage work orders and customer communications.

What's in it for you :

Minimum Qualifications :

Preferred Qualifications :

Benefits : Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements.

The typical hourly pay rate for this position ranges from $25.72 - $50.00 in Virginia. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

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If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied!