Administrative Specialist

Administrative Specialist Role

In this position, you will provide vital administrative and operational support to the Executive Office and other departments. Typical duties include managing calendars, scheduling meetings, and coordinating appointments for leadership staff. You will also prepare and edit correspondence, reports, and other documents. Assisting with board and committee meeting logistics, including agenda preparation and minutes, is part of the role. Maintaining organized filing systems (electronic and hard copy) and handling confidential information with discretion is required. Supporting event coordination and department projects as assigned, handling travel arrangements and expense reimbursements, and communicating professionally with internal staff, external partners, and community stakeholders are also responsibilities. Performing general office support such as ordering supplies, tracking invoices, and managing office communications is part of the job.

Requirements include proven experience in filing and administrative tasks, proficiency in Microsoft Word, Excel, and Outlook, the ability to lift and move up to 30 pounds safely, strong organizational and time management skills, attention to detail and accuracy in handling documents, effective communication skills to work collaboratively with team members, familiarity with HRMS, ADP Workforce Now, and auditing processes is a plus, and previous experience in customer service or benefit functions is desirable.