Legal Secretary Dallas, TX

Legal Secretary

Location : Dallas

Schedule : 9 : 00 AM to 5 : 30 PM

FLSA : Non-Exempt

Position Type : Full-Time / Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Legal Secretary to support the Investment Funds practice, reporting to the Dallas Office Administrator. The role will reside in the Dallas office with hybrid work capabilities and will be responsible for providing secretarial and administrative support to attorneys, advisors and other administrative personnel as assigned. Legal Secretaries are expected to perform all job duties with a commitment to providing superior service to clients, producing quality work products, and maintaining an atmosphere of teamwork and continuous improvement. Above all, Legal Secretaries must fulfill the needs of the office in a manner which is consistent with the Firm's Core Values.

Key responsibilities of this position include :

• Perform administrative tasks, including drafting, editing, and proofreading documents. Proactively manage attorneys' calendar of appointments and ensure that attorneys are prepared for all commitments.
• Coordinate meetings, conference calls and appointments, often involving client and practice group activities, multiple locations, and time zones. Providing meeting details (e.g., setup, audio / video needs, catering, etc.)
• Arrange domestic and international travel in partnership with the firm's Travel Management Company, securing air and ground transportation, arranging hotel and / or meeting accommodations, preparing detailed itineraries and travel agendas. Maintain attorney travel profile.
• Coordinate work with the firm's Administrative Resource Center team regarding certain firm administrative tasks, including processing new client matter requests, client bills, time entry and expense reports.
• Setup and maintain case and client files in document management system.
• Answer and screen phone calls, schedule appointments and take messages when required.
• Scan, copy, distribute, send (electronically and / or via mail, courier or express service), file and otherwise handle completed work. Coordinate incoming / outgoing mail.
• Proofread and redline work for accuracy of copy, format, grammar, punctuation and syntax.
• Research information as requested by clients or attorneys.
• Assist in maintaining various databases containing client related information.
• Assist with updating checklists, document tracking, firm wide calendar maintenance.
• Assist with proofreading and preparation of required filings with various government agencies.
• Assist in document management and preservation.
• Maintain client contacts and working groups list.
• Schedule, coordinate and track CLE requirements / adherence.
• Coordinate work as needed with office, firm and third-party service departments, including Document Services, IT, Office Services, Conference Services, and Finance.
• Provide back-up assistance, as needed, to attorneys or others in the practice group who require support.
• Provide secretarial assistance to visitors, summer associates and attorneys whose secretaries are absent.
• Accept overflow work from the Office Administrator and the Secretarial Coordinators as needed.
• Other duties as assigned.

Qualifications (Experience, Knowledge, Skills & Abilities) :

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