Admission and Immigration Specialist

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Job ID

82488

Location

UCSB Campus

Full / Part Time

Full Time

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Job Posting Details (External)

Position Number : 40138564

Payroll Title : STDT SVC ADVISOR 2

Job Code : 004574

Job Open Date : 11 / 13 / 25

Application Review Begins : 12 / 2 / 25

Department Code (Name) : UNEX (Professional & Continuing Education)

Percentage of Time : 100%

Union Code (Name) : SV (Student Services and Advising Professionals)

Employee Class (Appointment Type) : Staff (Career)

FLSA Status : Non-Exempt

Classified Indicator Description (Personnel Program) : PSS

Pay Rate / Range : The budgeted hourly range that the University reasonably expects to pay for this position is $28.00 to $32.48 / hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $25.77 to $43.58 / hour.

Work Location : Kerr Hall 2160

Working Days and Hours : M-F; 8am-5pm

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : In person during the probationary period; eligible for hybrid upon successful completion of probationary period

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

UCSB Extension, now known as Professional and Continuing Education, is an agile, self-supported UCSB Department offering professional courses and certificate programs to over 3000 students per year. We provide coursework on essential skills and expertise to compete in today's job market to all local and non-local students and professionals, corporate training and executive education. Our Open University program provides a gateway to the wealth of UCSB courses to all community members. Our International Programs enable visiting scholars and professionals from all over the world to experience the outstanding research and instruction at our top-rated University.

Benefits of Belonging :

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

Under the general supervision of the Senior International and Business Development Manager (Public Education Specialist 4, PES4), the Admission and Immigration Specialist is responsible for assisting the PES4 in planning activities, admissions and immigration, and advising for international student programs. Is responsible for the admission and immigration process, including supporting students and off-campus partners. Works on organizing international student events, including orientation and extra-curricular activities. Provides general support to international students. Is primarily responsible for following all international student inquiries from application to immigration, including processing visas, working with agents, and maintaining accurate records of international student rosters and their status. Maintains documentation and trains Customer Service representatives on troubleshooting common issues. Works closely with the PES4 to manage the day-to-day operations associated with existing programs and courses, assists as needed with custom and special programs, interfaces with international students' administrative staff and its support units to prevent and resolve problems related to course offerings, and oversees the general administration of assigned programs.

Required Qualifications :

• Bachelor's degree in a related area and / or equivalent experience / training.
• 1-3 years of experience in working with students, including planning activities, visa processing, admission, advising, and immigration in educational programs.
• Demonstrated familiarity with student immigration and visa processes pertaining to international students and scholars.
• Experience with academic advising and student admission.
• Demonstrated multicultural competencies; ability to work with diverse populations.
• Demonstrated experience with MS Office Suite, Google Suite or equivalent.
• Demonstrated excellent interpersonal and writing skills for collegial and professional exchanges with diverse audiences including students, parents of students, professional organizations, faculty, and staff.
• Possess the capacity to work effectively and serve as the principal point of contact with campus departments, faculty, staff, and students concerning the Program.
• Experience with Customer Relationship Management (CRM) software and / or ticketing systems.
• Demonstrated ability to develop budgets.

Preferred Qualifications :

Special Conditions of Employment :

Important Additional Information About This Position :

This position is in a job classification that recently became part of the Student Services and Advising Professionals (SSAP) bargaining unit. This is a newly-established unit that is exclusively represented by the United Automobile, Aerospace and Agricultural Implement Workers of America (UAW). The University and the UAW will begin bargaining over the terms and conditions of employment for the SSAP unit in Summer 2025. Additional information regarding the SSAP bargaining unit can be found at https : / / ssap-uaw.org .

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

Participates in all orientation activities in support of the PES4.

Serves as a Designated School Officer (DSO). Coordinates student application information and subsequent immigration records with the U.S. Department of Homeland Security to issue documents authorizing students to enter the United States for study and provide immigration advice.

Under the general supervision of the PES4, the Admission and Immigration Specialist oversees all program applications and admission processes, including :

Tracking student admission status.

Conducts social media marketing, under the supervision of the PES4, and in collaboration with the Marketing staff.

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit :

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

The University of California endeavors to make https : / / jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.