Billing Specialist

Job Description : We are seeking a dedicated Billing Specialist to prepare and write credit memos to customers and debit memos to vendors. You will also itemize coupons and frequent buyer cards, and calculate appropriate data to provide proper backup amounts to vendors on billed back items.

Responsibilities :

Prepare and write credit memos to customers.

Prepare and write debit memos to vendors.

Itemize coupons and frequent buyer cards.

Calculate and provide proper backup amounts to vendors on billed back items.

Qualifications :

1-2 years of professional experience in accounts payable or accounts receivable.

Proficiency in Excel, including V Lookups and basic Pivot Tables.

Ability to work independently and own specific functions.

Experience with percentage calculations and promotions is a plus.

Work Environment : Join a family-run company with a fun and uplifting department. The team is hardworking and open to adapting and streamlining processes. Currently implementing Acumatica to make processes more efficient. You will work closely with buyers and brand managers to handle percentage bill back, engaging with 125 different vendors. The billback team consists of three people. Training is conducted in small chunks to ensure you can fill in on the team as needed. The role is fully onsite with working hours from 8 : 00 AM to 4 : 30 PM, with some flexibility after training, offering options like 7 : 30 AM to 4 : 00 PM or 7 : 00 AM to 3 : 30 PM.

Job Type & Location : This is a Contract to Hire position based out of Cottage Grove, Minnesota.

Pay and Benefits

The pay range for this position is $24.00 - $26.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cottage Grove,MN.

Application Deadline

This position is anticipated to close on Nov 11, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.