Commercial Property Manager

Commercial Property Manager

The Moinian Group New York City Metropolitan Area (On-site)

Property Management company based in Manhattan is looking for a highly skilled, experienced, and detail-oriented Commercial Property Manager for our commercial portfolio.

The successful candidate must have a successful record of managing and directing all daily and long-term activities, and projects, for leasing, resident services, operations and maintenance, asset planning and budgeting at a large, high traffic property. Additionally, they possess extensive experience managing engineering services, site services, large teams, vendors, energy management and environmental health & safety controls. Responsibilities also include developing and executing a business plan, budget management, capital planning and oversight of the daily management of large teams and operational activities.

Core Responsibilities

Budgeting & Reporting

Contribute in and oversee the preparation of the annual budget and asset management plan.

Oversee monthly financial reports, variance reports, and reconciliations, or prepare as needed.

Ensure the approved budget is consistently met with primary focus and direct responsibility for cash flow forecasts, re-forecasts and funding requests.

Responsible for reviewing, auditing and approving all reports prior to delivering to senior management.

Responsible for controlling the procurement, contracting, and expenditure processes per company policy.

Collaborate with the accounting team to ensure all policies and procedures are properly and timely executed and followed.

Responsible for reviewing real estate tax assessments and engaging tax consultants when necessary.

Daily Operations

Own primary responsibility for successful execution of all day-to-day operations is to assure 100% compliance with established policies and procedures.

In close partnership with the team, oversee all construction projects and delegate components of the projects, where possible, to ensure accurate, timely and within budget completion

Ensure all resident matters, including work orders, general requests, and complaints are resolved timely.

Risk Management

Conduct bi-weekly site inspections and walk-throughs.

Ensure a property inspection program is in place and implemented.

Ensure regulatory compliance and effective management of risk and liability

Oversee and approve the creation and maintenance of all sites specific documentation and initiatives including, but not limited to, site operations manuals and emergency procedures manuals.

Ensure corrective actions are taken quickly and efficiently for any violations requiring repairs

Oversee and approve the creation and maintenance of all related documentation and initiatives including, but not limited to, resident handbooks, retention programs, surveys and feedback forms, training meetings.

Team Management

Hire, train, and supervise management staff.

Responsible for performance management, salary reviews, goal setting.

Organize, monitor and assess the performance of supervised staff.

Assure that staffing aligns to agreed qualifications

Ensure proper staffing levels within budget.

Lead by example, coach and drive team performance and reach leasing, renewal and account receivables goals.

Vendor Management

Participate in negotiation of service contracts to achieve the highest levels of performance at competitive pricing in compliance with the company's policies and procedures. Ensure teams are overseeing vendors and accountability measures are in place.

Manage external vendors, contractors and consultants as required by the company. Follow agreed processes and procedures to procure contract services, follow all on-boarding requirements and maintain contracts.

Pay bills, process invoices and maintain excellent account payables records.

Maintain excellent vendor relationships.

Licenses, Permits, Documentation

Maintain documentation of as-builts, operating manuals, maintenance, standard operating and emergency procedures.

Identify gaps and develop documentation in accordance with requirements.

Assure that all required licenses, permits and certificates are maintained, available and current for the property, equipment and personnel.

Position Requirements

7 - 10 years of commercial experience in Manhattan

Strong understanding of property, building management and real estate concepts

Previous Management of office building assets required

Large projects oversight experience preferred

Financial Acumen is a must

Accounting experience is a plus

Strong MS Office skills (emphasis on Word / Excel)

Strong multi-tasking skills

Exceptional customer service and communication skills

Strong organizational skills

Ability to remain calm and thrive under pressure in a fast-paced environment.

Time management skills

People management skills / Leadership

Property management software experience, Yardi, Real Page programs and Active Building, is a plus

Integrity and honesty, always operates at the highest levels of moral standards.