Office Assistant

Job Description

Job Description

Description : Job Overview

The Office Assistant is responsible for assisting the central office staff with various administration tasks to include answering telephone calls, delivering messages, opening mail, purchasing of office and program supplies and general office operations.

Job Responsibilities

• Respects and promotes the unique identity of each staff member, child and family and refrain from stereotyping by on race, color, creed, religion, gender, gender identity or expression, age, sexual orientation, genetic information, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
• Answers incoming calls and assumes other receptionist duties.
• Responds to questions and requests for information.
• Maintains confidentiality of documentation.
• Maintains office and program supplies by checking inventory and order items.
• Assumes responsibility for monthly submission of copy machines codes to vendor for billing purposes.
• Assist in planning and organizing staff meetings, staff development, and special events.
• Generates memos, emails and reports when appropriate.
• Other duties as assigned.
• Performs other duties as assigned

AVANCE Core Competencies

Requirements : Education

Required :

Preferred :

Work Experience

Required :

Preferred :

Additional Skills

Travel

Working Conditions

Mental and Physical Demands

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing, use hands to finger, handle or feel; reach with hands and arms; occasional : lifting / carrying, pulling / pushing 10-30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Factors

Occasional exposure to : biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.). Occasional expose to weather related conditions when working in outside environment / neighborhoods and events.

ADA / ADAAA Statement

AVANCE is committed to equal opportunity in employment for persons with disabilities and complies with the Americans with Disabilities Act of 1990 (ADA), as amended, and any other applicable state and federal laws. Accordingly, AVANCE does not discriminate against qualified individuals with disabilities in regard to application, hiring, advancement, discharge, compensation, training or other terms, conditions and privileges of employment. Moreover, it is AVANCE’s policy to provide reasonable accommodations in employment to qualified individuals with disabilities so that they can perform the essential functions of the job, unless the accommodation would impose an undue hardship on the operation of AVANCE’s business or would change the essential functions of the position. Retaliation against an individual with a disability for utilizing this policy or seeking a reasonable accommodation is prohibited. Individuals with any questions or requests for accommodation should contact the Human Resources Department.